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EarlyLearn NYC Finance Documents
Section 1: Fiscal Manual
Section 2: Audit Instructions
Section 3: Numbered Memorandums
Archive
Go to Discretionary Providers Page
Section 1: Fiscal Manual
- Head Start Administrative Advisories
- Procurement (FY2018)
- Equipment and Property Management (Revised January 2018)
- Month End Closing
- Non-Federal Share
- Cost Allocation Plan
- Parent Activity Fund
- HHS Accelerator Financials Website
- FY16 Pre-K Enhancement
- FY15 Pre-K Enhancement
- FY15: FAQ for EarlyLearn NYC Contractors: UPK Enhancement
Section 2: Audit Instructions
- FY2019 EarlyLearn Audit Instructions and Supplemental Schedules
- FY2019 EarlyLearn Audit Addendum 1 Early Head Start Reporting
- FY2019 EarlyLearn Audit EarlyLearn Schedules with Early Head Start
- FY2019 Discretionary Audit Instructions and Supplemental Schedules
- FY2019 Audit and Risk Management Power Point Presentation
- FY2019 Audit and Risk Management Contact List
- FY2018 Audit Instruction Memorandum for EarlyLearn Contractors
- FY2018 Discretionary Audit Instructions
- Memorandum: Single Audit Filing Requirements for Designated Federal Subrecipients and Contractors (11.2.16)
- Memorandum: New Policy for Submission of Audited Financial Statements-City Fiscal Year 2016 (9.30.16)
- FY2016 Audit Instruction Memorandum for EarlyLearn Contractors
- FY 2016 Audit Instructions for EarlyLearn Contractors
- FY2016 Audit Instruction Memorandum for Discretionary Contractors
- FY 2016 Audit Instructions for Discretionary Contractors
- FY2015 Audit Instruction Memorandum for EarlyLearn Contractors
- FY 2015 Audit Instructions for EarlyLearn Contractors
- FY2015 Audit Instruction Memorandum for Discretionary Contractors
- FY 2015 Audit Instructions for Discretionary Contractors
Section 3: Numbered Memorandums
| Number | Subject | Download |
|---|---|---|
| 21. | EarlyLearn: Head Start providers only. Head Start New Program Year and Sub-reporting Period to Begin February 1, 2016 | Download |
| 20. | Uniform Guidance: Addresses general principles for Uniform Guidance, updated guidance on Use Costs, and mandatory training | Download |
| 19. | Fiscal-Related Inventory Tool: Alerts EL providers to inventory tool to support fiscal-related policies and practices | Download |
| 18. | HS New Program Year and Sub-Reporting Period Began 2/1/15: Reminds providers to close out reporting by 2/1/15 | Download |
| 17. | Fiscal-Related Inventory Tool: Alerts HS providers to inventory tool to support fiscal-related policies and practices | Download |
| 16. | Head Start Program Year 01 COLA: Alerts providers to increased funding and provides instructions on how it is to be utilized | Download |
| 15. | Payee Information Portal (PIP): Encourages providers to utilize portal to view and download payment information and EFT stub data | Download |
| 14. | EL Monthly Disbursement Report: Remittance Advice Descriptions : Alerts providers to new Excel file received monthly that provides remittance advice comprised of supporting schedules of most recent payment | Download |
| 13. | ACS Financial Protocol: EL Assessment Tool: Alerts providers to tool used to rate financial health and calculate Vendex scores for FY 2015 | Download |
| 12. | Cost Allocation Plans/Cost Allocating Plan: alerts providers to submit plans to budget analyst by April 4, 2014 | Download |
| 11. | Revised Audit Requirement for Period Ending June 30, 2013: Alerts providers that financial statements should be based on allowable expenses through June 30, 2013 | Download |
| 10. | EL Contract Audit Guidelines, FY 2013 | Download |
| 9. | Failure to Obtain Insurance by November 1, 2013 Will Result In Site Closings | Download |
| 8. | Weekly Parent Fees: Alerts providers that families receiving a Child Care Subsidy must pay fees | Download |
| 7. | FY2013 Disbursement Request for Adjustments: Alerts providers that ACS will no longer accept requests for adjustments to estimated disbursements | Download |
| 6. | Informational Forum for Insurance Coverage for EL Providers: same as above | Download |
| 5. | Transfer of Insurance Coverage Responsibility for EL Providers: Alerts providers that CIP insurance plans will no longer be available effective 11/1/13 | Download |
| 4. | Facility/Property Related Fundraising Policies for EL Contractors: Clarifies fundraising guidelines | Download |
| 3. | Submission of Actual Monthly Expenses for October 2012 to February 2013: Informs providers to submit monthly expenses electronically to budget analysts | Download |
| 2. | Closeout Expenses for FY 2013: Instructions for closeout from 7/1/12 to 9/30/12 | Download |
| 1. | E-Rate Discounts for Head Start and Dual Programs: Informs providers of discounts for telecommunication services | Download |
Archive
Manuals
- ACS Fiscal Manual (Issued July 1, 2018)
- Early Learn NYC Fiscal Manual FY18
- Procurement (FY2018)
- Procurement
- Cost Allocation Plan
- Parent Activity Fund
- Equipment and Property Management
- Early Learn NYC Fiscal Manual FY16
- Early Learn NYC Fiscal Manual (Draft)
Insurance Coverage Documents
- Transfer of Insurance Coverage Responsibility for EarlyLearn NYC Providers
- Follow-up to CIP Forum
- General Provisions Governing Contracts for Consultants, Professional, Technical, Human and Client Services
- NYC Citywide Central Insurance Program - Summary of Coverage
- Insurance Broker Contact Information
- Insurance Update
- Failure to Obtain Insurance by Nov. 1, 2013 will Result in Site Closings
Child Care Head Start