You must report:

• All immunizations administered to children age 18 and younger.
• Past immunizations given by other health care providers that have not already been reported.

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Information must be reported to the Registry within 14 days after administering the vaccine.

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No. Dose numbers do not need to be reported. The Registry will indicate a dose number that reflects the number of doses reported in the system.

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No. Parental consent is not required to report immunizations given to individuals age 18 and younger. The NYC Health code section 11.04 and 11.07(d) mandates reporting of immunizations for individuals age 18 or younger.

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Immunizations administered to individuals age 19 years and older may be reported to the Registry. Providers now have the option of documenting either verbal or written consent. A sample consent form can be obtained by calling (347) 396-2400, or online, CIR Reporting Consent Form for Individuals 19 years Old and Above Other languages: [En Español].

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Immunizations may be reported in two ways:

• Electronic reporting, through an extract program
• On-line

For further information, see How to Report.

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As of February 2013 the Registry contained immunization records for more than 4.8 million children, with 62.3 million immunization events recorded. The Registry will only have as much information as providers add to that record. The long-term goal is to have a complete immunization record for every New Yorker.

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First, providers need to register to start reporting and to access information.

If you are in a private practice, you must fill out the on-line Private Provider User Registration Form or mail or fax this form.

If you work in a hospital, or other health care facility, you may be registered through the facility. Contact your pediatric administrator for details.

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Providers need to register to start reporting and to access information.

• On-line access: Access can be gained to the Registry through this website. Call for free training: (347) 396-2400.
• Telephone: Access by calling us at (347) 396-2400, Monday to Friday, 8:30 a.m. - 5:00 p.m.

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The information in the Registry is strictly confidential. No identifying information about the child is shared, beyond what the provider has already given.

The information you receive from the Registry must be kept confidential and may not be disclosed except to protect the health of the child or the health of others.

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Please note that the CIR does not replace the parent-maintained immunization record, such as the Lifetime Health Record. Providers and parents are strongly encouraged to continue to use and rely on this record. However, the CIR maintains a record of immunizations each New York City child receives, even if the child has been seen by several providers.

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If you have received a letter from the Bureau of Immunization providing you with your Vaccines for Children (VFC) doses administered report (DAR) and/ or your Citywide Immunization Registry (CIR)-generated patient up-to-date (UTD) rate, please refer to the Facts and Questions reference document.

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