CBO Financial Services

Agency Payment Unit (APU)

Programs under HHS Accelerator Financials	Programs under CCMS/PERS
Providers will be submitting Invoices through HHS Accelerator Financials for expenditures related to these Program Areas:	Providers will continue to use the Program Expenses Report Summary (PERS) to detail and track expenditures for the following Program Areas:
Beacon COMPASS Cornerstone Fatherhood Food Pantry (Effective FY21) Immigration Literacy *(Effective FY21)* Mayor's Youth Leadership Council (Effective FY22) Neighborhood Development Group *(Effective FY21)* Runaway Homeless Youth (RHY) Summer Youth Employment (SYEP) WIOA (OSY-Train & Earn and ISY Earn & Learn) *(Effective FY21)* YAIP	Discretionary Food Pantry (FY20 and prior) Literacy *(FY20 and prior)* Mayor’s Youth Leadership Council Neighborhood Development Group *(FY20 and prior)*

Required Documents for HHS	Required Documents for PERS
All claims must be submitted through HHS Accelerator Financials. The following documents MUST be uploaded to the Invoice when claiming Salaries and Wages and Equipment Purchases. Salaries and Wages Justification Details *DYCD Provider Attestation Form for Vaccine Related Expenses - (December 2021)* (WIOA) Salaries and Wages Justification - Effective FY21 Equipment Purchase Inventory Report (CSBG) HHS INVOICE-Attachment Template - *Effective FY21* Fiscal Agent - Indirect Cost Rate Attestation Statement Form If you are adding expenses other than equipment purchases, list a description of the expense in the Comment field of the invoice. A Purchase Inventory Report is only required for Equipment Purchase.	Download PERS Form (in MS Excel) Download PERS form Instructions Fiscal Agent - Indirect Cost Rate Attestation Statement Form

Required Documents for HHS

Required Documents for PERS

All claims must be submitted through HHS Accelerator Financials. The following documents MUST be uploaded to the Invoice when claiming Salaries and Wages and Equipment Purchases.

Salaries and Wages Justification Details
DYCD Provider Attestation Form for Vaccine Related Expenses - (December 2021)
(WIOA) Salaries and Wages Justification - Effective FY21
Equipment Purchase Inventory Report
(CSBG) HHS INVOICE-Attachment Template - Effective FY21
Fiscal Agent - Indirect Cost Rate Attestation Statement Form

If you are adding expenses other than equipment purchases, list a description of the expense in the Comment field of the invoice. A Purchase Inventory Report is only required for Equipment Purchase.

HHS Accelerator Financials Assistance

For questions, assistance and training with HHS Accelerator Financials email your requests to: help@mocs.nyc.gov.

Expense & Payment History Report CCMS/PERS ONLY

CBOs can subscribe to receive a monthly email with their Expense and Payment History Reports for payment identification of DYCD Electronic Funds Transfers (EFTs) and reconciliation with their banks. This service is available to multiple recipients per provider. Subscribe to the monthly e-mail reports here

Electronic Funds Transfer (Direct Deposit)

The NYC Department of Finance mandates that all CBOs enroll into the Vendor Payment Direct Deposit Program. The program allows payments to be directly deposited into your organization's designated bank account. Learn more about the benefits of direct deposit, and how to apply.

Petty Cash Voucher (Sample)

Help Desk

Provides assistance to CBOs with all financial inquiries including but not limited to: PERS submissions, PERS claims, reimbursements, YMS Fiscal Agent and HHS Accelerator Financials.
All financial inquiries must be emailed to the Help Desk at BudgetandFinanceHelp@dycd.nyc.gov.

Fiscal Manuals

Accounts Payable Unit

The Help Desk was established to provide customer service financial support to the DYCD provider community. The Helpdesk will allow DYCD to expedite responses to inquires and identify areas needed for additional technical assistance. All inquiries must be done by email and sent to BudgetandFinanceHelp@dycd.nyc.gov.

The Help Desk can assist your organization in the following (but not limited to) areas:

Payment

• Emergency cash flow support
• Payment Inquiries
• PERS and HHS Invoice processing and support
• Provider registration- Contract and Amendment status and update
• YMS Fiscal Agent assistance
• CCMS Status Letter requests
• Payee Information Portal assistance
• Contract Expense and Payment History Report Requests
• EFT Enrollment Assistance
• Funding Certification requests
• Loan questions
• Policy and Procedure guidance
• Stop Payments/lost checks
• Contract Liens / Holds (PAPS)
• Provider address update questions

Budget Review and Risk Management

• Contract budget and modification inquiries
• Copies of approved CCMS budgets
• Budget amendment inquiries
• Budget/modification rejection inquiries
• Indirect Rate inquiries
• Budget category allocation inquiries
• COLA inquiries

Audit

• Fiscal Agent exemptions
• Audit Confirmations
• CFDA Federal Funding inquiries
• Check signature exemption requests
• Audit extensions
• Audit requests for PERS

Insurance related inquiries should still be sent to DYCDInsurance@dycd.nyc.gov.

To contact the Help Desk, please email BudgetandFinanceHelp@dycd.nyc.gov. A ticket will automatically be generated for your inquiry and will be routed to the appropriate DYCD staff member. To ensure that you receive all correspondence from the Help Desk, please create an account here. If you have an existing account with HHS Accelerator Financials, DYCD has created an account for you and you should not experience any difficulty receiving emails from the Help Desk.

For PERS and invoice reimbursement inquiries, please allow one business day for our response. For all other inquiries, you will receive a response within two business days.

Please note that our office hours are Monday through Friday, 9AM to 5PM. Inquires received outside of these hours will be responded to on the following business day.