Vendors

The first action a new vendor should take to do business with the City of New York is to enroll through the Payee Information Portal (PIP). Through PIP, vendors enroll onto the City's Bidders' Lists, which identify the goods and services a vendor offers. Human Services providers should also create an account in Health and Human Service (HHS) Accelerator to get prequalified. Registration with the HHS Accelerator System is required to compete for Human Services contracts.

Additionally, vendors are required to enroll in PASSPort if they have contracts with the City valued at over $100,000 and keep their packages up to date.

The City may award contracts only to responsible vendors. A responsible vendor is defined as one that has the technical capability and financial capacity to fully perform the requirements of the contract, as well as the business integrity to justify the award of public tax dollars.

Vendors, especially new businesses and businesses wishing to grow, may want to take advantage of business support services offered by the City of New York.

Important Notice regarding PIP and E-mail Subscription

Starting on July 1, 2016, email will be the default means of communication for City agencies' Invitations for Bids (IFBs), Requests for Proposals (RFPs), and their notices of availability. Notifications by paper mail, fax, hand delivery, or otherwise, will only be available upon request to the contracting agency. Agencies will use the Ordering email addresses that have been provided by vendors in the Payee Information Portal (PIP)  for all future solicitations or notifications.

Your “Ordering Email Address” will be used by the City for notification and solicitation purposes.  To ensure that the City has your up-to-date email address, it is advised that you log into PIP and review this information before 7/1/2016. 

  •  For a step by step guide on how to update your Ordering email address in PIP and to confirm that it is the default address, please access the Default Ordering Address in PIP Guide.
  • If your organization does not have a PIP Account, please refer to the PIP Activation Guide for help on how to create one.
  • For any additional information on PIP Account maintenance please consult the PIP Account Tutorial.

Establishing a PIP account can provide your business with additional benefits such as allowing you to view your financial transactions with the City and enrolling in the citywide bidders lists based on commodity code.

If you have any difficulty creating or updating your account in PIP, please reach out to your agency contact. If you need further assistance, please contact the Mayor’s Office of Contract Services (MOCS) at MOCSOutreach@cityhall.nyc.gov.