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Compliance Instructions

The NYC Benchmarking Law annual compliance process consist of the following steps, described in detail below:

*** If you have benchmarked last year, skip steps 2, 3, and 6.

  1. Check the Covered Buildings List for your property every year.
  2. Set up an account in ENERGY STAR Portfolio Manager® if you do not have one.
  3. Enter or review building characteristics and uses.
  4. Collect whole building energy data (and water data, if required) from utilities.
  5. Record your energy and water usage in Portfolio Manager®.
  6. Confirm and enter BBL and BIN information.
  7. Check your data for errors and completeness.
  8. Submit usage data to the City by May 1 through Portfolio Manager®.

1. Check the Covered Buildings List for your property every year.

Properties listed in the following Covered Building Lists are subject to the NYC Benchmarking Law and are required to benchmark their annual energy and water use prior to May 1.

Covered Buildings List for Benchmarking Compliance in 2020 (Excel)
Covered Buildings List for Benchmarking Compliance in 2020 (PDF)

The Covered Buildings List is sorted by the property’s 10 digit borough, block and lot number (BBL). To find your building on the list, select Control F (CTRL + F) on your computer keyboard to open a search dialog box, and enter your property’s BBL.

To find your property's BBL and BIN numbers:

  1. Go to ZoLa - NYC’s Zoning and Land Use Map
  2. Enter your property's address in the search box on the top left corner of the page. Your building’s BBL will appear on the top right corner of the page. 
  3. To find your BIN number, select BISWEB midway down the right side of the page. Your BIN number will appear near the top right side of the new page that opens. 

Do you need to report water usage data to the City this year? Properties on the Covered Buildings List with a "Yes" in the "Required to report automated water data from DEP?" (second) column, are required to submit automated data to the City.

Your property's status can change from year to year, so be sure to review the updated list every year. The updated list is usually available after February 20th of each year.

From time to time, there may be a discrepancy between your records and what is written in this list. If you believe a property should (or should not) be on the list, send an email to benchmarking@finance.nyc.gov with the following information:

  • The building(s) borough, block and lot numbers
  • Contact name
  • Contact email address or telephone number
  • Reason for dispute

If your property is on the list, but was under construction or did not have a Certificate of Occupancy in 2019, then send an email to sustainability@buildings.nyc.gov.

Property owners are also notified of a property's requirement to comply every November in their property tax bills prior to when the List is posted online. If you are not receiving your property tax bills at the correct address or your address is incorrect on the covered buildings list, please update your address.

2. Set up an account in ENERGY STAR Portfolio Manager® if you do not have one.

Click here to Create an account.

3. Enter or review building characteristics and uses.

If you are benchmarking a building for the first time, you must first enter characteristics of the building (size, completion status, year built, etc.) and primary and secondary building uses into Portfolio Manager®. You may find it helpful to create and fill a data collection worksheet (opens in new window) first, to help you do the necessary research before you enter the data into Portfolio Manager®.

If an account was previously created, confirm that the characteristics for your building (gross floor area, area, year built, etc.) in Portfolio Manager® are accurate.

To complete this and subsequent steps, you are strongly encouraged to study the training materials to become familiar with Portfolio Manager®. Visit the Resources page for additional assistance.

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4. Collect whole building energy data (and water data, if required) from utilities.

To obtain whole building energy consumption data for benchmarking, you will need to obtain tenant consumption data in addition to base building data. The best way to acquire this information is to request it directly from the utilities who will then upload your data into Portfolio Manager®. Visit the Energy and Water Data page for more information.

If you are required to benchmark your water use and you have not previously shared your property with DEP to collect water use, follow these instructions.

If you have already connected and shared your property with utilities before, ensure that your property is still shared. National Grid and DEP will upload automatically. Refer to the Con Ed Returning User guide to request data for this year's report.

5. Record your energy and water usage in Portfolio Manager®.

If your building uses fuel oil or other energy that is NOT provided by Con Edison or National Grid, create meters under the "Energy" tab as needed. Then, enter energy use data into Portfolio Manager manually, by uploading a spreadsheet, or by using cut and paste from a spreadsheet. Update your meter with new data every year. If your property was successfully shared with DEP, a water meter will be created and water use data will be uploaded automatically.

6. Confirm and enter BBL and BIN information.

Find or check your property's BBL and BIN numbers (see step 1):

NOTE: Failure to accurately input the correct BBL and BIN information may result in the issuance of violations for non-compliance.

Enter your property's BBL

In Portfolio Manager®, click on the "Details" tab, locate the "Unique Identifiers (IDs)" section, and click on the "Edit" button. Navigate down to the "Standard IDs" section. Select the "NYC Borough, Block and Lot (BBL)" field from the pick list and enter the BBL in the form N-BBBBB-LLLL, using the "Tax Block" and "Tax Lot" information you obtained from the DOB website, where:

  • N is your property's borough represented by a number. Borough numbers are as follows:
    • Manhattan = 1, Bronx = 2, Brooklyn = 3, Queens = 4, Staten Island = 5
  • BBBBB is the 5-digit "Tax Block" number with additional zeros entered to the left as needed
    • Example: "Tax Block: 845" = 00845
  • LLLL is the 4-digit "Tax Lot" number with additional zeros entered to the left as needed
    • Example: "Tax Lot: 27" = 0027

BBL Example: A correct BBL entry for a building in Queens, with "Tax Block: 234," and "Tax Lot: 56," would be entered in the "NYC Borough, Block and Lot (BBL)" field as: 4-00234-0056.

NOTE: When entering a multi-building property as a campus, it may be necessary to enter multiple BBLs in the Parent property. Multiple BBLs should be entered in the field separated by a semi-colon (;) without spaces.

Example: 4-00234-0056;4-00234-0057;4-00234-0058

Enter your property's BIN

Once you have entered your BBL, click on "Add another," locate the "NYC Building Identification Number (BIN)" field in the "Standard IDs," and enter your building's 7-digit BIN number.

NOTE: For BBLs with multiple BINs, each BIN must be entered in the same field separated by a semi-colon (;) without spaces.

Example: 1234567;2345678;3456789

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7. Check your data for errors and completeness.

Check all energy and water use data for your property

Check that energy use data for the entire year (January 1 - December 31, inclusive) has been entered for each meter associated with the property.

If you are required to benchmark your water use, check that DEP has uploaded water use data for the entire year (January 1 - December 31, inclusive).

Use the Portfolio Manager® Error Checker

Check your submitted data by clicking the "Check for Possible Errors button on the "Summary tab of each of your properties. Review and resolve all alerts.

Review your account for common errors

Make sure that your Energy Use Intensity (EUI) data is realistic; an unrealistic EUI is lower than 5 kBtu/sq ft or greater than 1,000 kBtu/sq ft.

Check the basic information and property uses in the "Details" tab for each building of a property to be sure that gross floor area for the building is not zero, and floor areas for all property uses add up to the total gross floor area.

Reminder: Did you enter your BBL and BIN?

8. Submit usage data to the City by May 1 through Portfolio Manager®.

Before submitting your report, please review the Benchmarking Checklist to ensure that you have completed all the necessary steps.

To complete the benchmarking process, the City's reporting template must be uploaded into Portfolio Manager® and submitted to the City. Click on the link below for instructions on how to submit your response. If you are already familiar with the submission instructions, click on the reporting template link below to submit usage data.

2020 Reporting Template
2020 Submission Instructions

Once you have uploaded your data, submitted a response to the template, and received an automatic email confirmation from Portfolio Manager®, you will have successfully complied with the NYC Benchmarking Law.

Be sure to save your ENERGY STAR email confirmation for three years as it is required by law and is proof of your submission to the City.

Other Benchmarking Links

NYC Benchmarking Law Home
Energy and Water Data
Resources
Deadlines and Violations
Data Disclosure and Reports

NYC Benchmarking Help Center

Benchmarking Checklist

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Quick Links