The Board of Correction requires the Department of Correction to regularly produce public reports and audits to monitor compliance with the Board's Minimum Standards. DOC produces to the Board reports on:
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Young Adult Enhanced Supervision Housing Compliance Audit
According to the Department, Enhanced Supervision Housing (ESH) is a housing option for the management of adults and young adults (ages 18 through 21) based on criteria that accounts for the severity and persistence of violent behavior. The Board has allowed the Department to house young adults in ESH since October 2016. DOC is required to submit a monthly audit to the Board assessing how much time a young adult is out of his cell, law library, recreation, programming attendance, and access to school data on four (4) random dates each month to ensure compliance with the Board's Minimum Standards §§1-05(b) (Lock-in), 1-08(f) (Access to Courts and Legal Services), 1-06 (Recreation), and 1-02 (Classification, including programming) in ESH.
Secure Unit Compliance Audit
According to the Department, the Secure Unit was established as part of the newly developed Young Adult housing plan for young adult males with a history of persistent violent and/or assaultive behavior. Since May 2016, the Board has allowed a minimum Secure Unit lock-out period of ten (10) hours per day and access to law library services by means of a law library kiosk and typewriters. The Department is required to submit a monthly audit to the Board assessing housing area logbooks on four (4) random dates each month to ensure compliance with the Board's Minimum Standards §§1-05(b) (Lock-in) and 1-08(f) (Access to Courts and Legal Services) in the Secure Unit.
Download DOC's Secure Unit Compliance Audits
Young Adult Restrictive Housing Monthly Report
The Department is required to produce monthly written assessments to the Board on its operation of ESH and Secure Unit* to ensure compliance with Minimum Standards §§1-05(b) (Lock-in), 1-08(f) (Access to Courts and Legal Services, including Law Library), and 1-16(c)(1)(ii) (Young Adult ESH). Monthly reports include an average daily population of ESH and Secure; placement criteria; previous housing category and previous placement; release dates, reasons for release, and housing category after release; movement between phases/levels; programming available; and violence cumulatively and for the reporting month in Young Adult ESH, Secure Unit, and the Young Adult general population.
*From November 2016 to November 2017, the Department submitted a separate Secure Unit Monthly Reports. The information from these reports was consolidated into the Young Adult Restrictive Housing Monthly Reports.
Download DOC's YA Restrictive Housing Monthly Reports
60 Day Reports on Enhanced Supervision Housing
Pursuant to Minimum Standards §1-16(h)(i) (Board Review of ESH Implementation), the Department is required to produce to the Board information related to implementation of ESH and the individuals housed in ESH. The 60 Day Reports include a census of the ESH population, criteria used to support ESH placement, rates of violence and uses of force, programing and mental health resources available, training received by Correction Officers assigned to ESH, and the number of individuals assigned to and released from ESH upon placement review.
Download DOC's 60 Day Reports on ESH
Evaluation of Young Adult Enhanced Supervision Housing
Since October 2016, the Board has approved limited variances from Minimum Standards §1-16(c)(1)(ii), allowing for the use of ESH for young adults. As a condition of the approved renewal of the limited variances, the Department was required to provide three written reports to the Board evaluating its use of ESH for young adults: in December 2016, June 2017, and September 2018.
Download DOC's Evaluation of ESH for Young Adults
Young Adult Housing Monthly Report
As part of the Department's Young Adult Plan – first presented to the Board in January 2016 and updated in October 2018 – DOC submits to the Board monthly reports regarding timeline and implementation of its plan. The monthly reports include a census of the young adult population, including gender, location, and classification; young adult-focused training provided to staff; and programming available to young adults across all facilities.
The Department is required to produce to the Board a monthly census of the 18 year olds and 19-21 year olds in each facility/housing unit.
Download DOC's Young Adult Housing Monthly Census
Sexual Abuse and Sexual Harassment Minimum Standards 5-40 Report
As required by the Board's Minimum Standards §5-40 (Data Collection and Review), the Department is required to submit to the Board a semiannual report evaluating sexual abuse and sexual harassment allegations made within the past six months, analyzing emerging trends, and assessing the corrective action contemplated or initiated at the facility-level and department-wide.
Download DOC's Semiannual 5-40 Assessments
Development and Implementation of Electronic Screening Tool Progress
In October 2017, the Board approved a Resolution finding the Department out of compliance with Minimum Standards §5-17 (Screening for Risk of Victimization and Abusiveness) and §5-18 (Use of Screening Information). The Resolution required DOC provide a written report to the Board stating progress made toward the development and implementation of an electronic screening tool to make housing assignments and other determinations based on such assessments. As of February 2018, DOC reports the Electronic Screening Tool has been implemented Department-wide.
Download DOC's Electronic Screening Tool Progress Reports
Video Surveillance Cameras on Transport Vehicles
As required by the Board's Minimum Standards §5-04 (Supervision and Monitoring), the Department was required to institute a one-year pilot program to install video surveillance cameras in Department vehicles used to transport people in custody. The Department was also required to provide a written report to the Board evaluating the results of the pilot program, including any benefits or challenges associated with the installation of video surveillance cameras in transport vehicles.
60 Day Reports on Punitive Segregation
As required by the Board's Minimum Standard §1-17(h)(1) (Reports on Punitive Segregation), the Department submits to the Board information related to implementation of required changes to punitive segregation. The reports include a census of the punitive segregation population; data on placements, hearings, renewal of placement, and duration; and out-of-cell and recreation time afforded to punitive segregation population.
Download DOC's 60 Day Reports on Punitive Segregation
Elimination of Punitive Segregation for Young Adults
As of January 2016, Board Minimum Standard §1-17 (Limitations on the Use of Punitive Segregation) excludes young adults (ages 18 through 21) from punitive segregation. On July 12, 2016, the Board granted the Department a limited variance from Minimum Standard §1-17 extending the time DOC has to exclude individuals ages 19 through 21 from punitive segregation. The variance approval required DOC report on whether it was on track to end punitive segregation for all young adults by October 2016. DOC eliminated punitive segregation for young adults on October 11, 2016.
Punitive Segregation Alternatives
As required by the Board's Minimum Standard §1-17(h)(2) (Reports on Punitive Segregation), the Department submitted to the Board a report analyzing and recommending options to reduce persistent violence committed by individuals housed in or released from punitive segregation that uses means other than extending punitive segregation.
Punitive Segregation Alternatives Weekly Report
Beginning in July 2016, the Board required the Department submit public reports regarding young adult punitive segregation and alternatives to punitive segregation. The Department submitted these reports weekly between July 12, 2016 and October 3, 2016. The weekly reports were replaced by the Young Adult Restrictive Housing Monthly Reports (see above).
Beginning October 2018, adolescents (ages 16 and 17) in DOC custody are detained at the Horizon Juvenile Facility in the Bronx. New York State's Raise-the-Age legislation which raised the age of criminal responsibility to 18 years of age also required DOC move all adolescents off of Rikers Island.
Law Library Services Audit Report
Given the physical design and space limitations at Horizon, the Board has allowed the Department to provide alternative law library services. The Department is required to submit a monthly audit to the Board assessing housing area logbooks on five (5) randomly selected dates each month to ensure compliance with the Board's Minimum Standards §1-08(f) (Access to Courts and Legal Services).
Download DOC's Law Library Services Audits
Dry Cells Audit Report
Given the physical design and space limitations at Horizon as well as national best practices in juvenile detention, the Board has allowed the Department to house adolescents in single occupancy dry cells (i.e. cells that do not contain either a toilet or a sink). The Department is required to submit a monthly audit to the Board assessing housing area logbooks on five (5) randomly selected dates each month to ensure compliance with the Board's Minimum Standards §1-04(b) (Single occupancy).
Download DOC's Dry Cell Audits