New York City laws require that one or more permits be obtained before starting construction work (refer to NYC Building Code §27-126 for work that requires a permit). This diagram below describes the general process at the Department of Buildings for filing an application and obtaining a permit for jobs that are not Professionally Certified.
Step 1: Applicant pre-files application in a borough office
Applicant meets with Department pre-filer and submits three (3) copies of each of the following to pre-filer
Complete set of drawings, including energy calculations
PW1 Form (attach Schedules A, B, and C if necessary)
Pre-filer checks for completeness, estimates cost, and determines job type
Pre-filer enters basic job information into Buildings Information System (BIS), assesses fee and assigns a BIS Job Number to the application
Note: When the pre-filing phase is completed the application folder is given back to the applicant. Applicant will bring the application folder to the cashier when ready to pay the fee.
Step 2: Applicant Goes to Cashier and pays the fee
Applicant submits the application folder to the cashier and pays the fee
Cashier transfers folder to the DEAR section
Step 3: Department data enters application details
DEAR checks the application information for completeness
DEAR data enters details of the application
DEAR transfers application folder to Plan Examiner
Tip: Applicant can use the BIS Job# assigned at the pre-filing time to check BIS-on-the-WEB for current application status 'Building Information Search' any time during the entire process.
Step 4: Department reviews application plan
A Plan Examiner reviews the plan for compliance with one of the requirements below
Directive 14 requirements: zoning (use), egress and LL58/87 (disability) only.
Directive 2 requirements:
Egress (Building Code)
Fire Protection (Building Code)
Multiple Dwelling Law
Housing Maintenance Code
During the review, the Plan Examiner data enters into BIS any required items needed for the construction work being described. Refer to the Required Items Page.
Note: Sprinkler applications are filed under Directive 14s but receive a Directive 2 review in that, the water supply is checked for compliance with the Building Code.
If the plan is approved:
Plan Examiner stamps and signs the three complete sets of approved plans and other appropriate paperwork
Plan Examiner data enters approval status into BIS
Applicant is given the approved application (drawings and forms) to be perforated at the Record Room or other area designated by the borough
If the plan is disapproved:
An objection sheet will be completed by the Plan Examiner and emailed to the applicant (or mailed when email address is not available), informing applicant of areas that do not conform to applicable laws
Plan Examiner data enters disapproval status into BIS
Applicant calls 311 to make an appointment to resolve the objections
The process described above may be repeated until all objections are resolved and the plan is approved
Note: Buildings Department offers a Professional Certification Program which enables Professional Engineers (PE) and Registered Architects (RA) to certify that the plans they are filing with the Department are in compliance with applicable laws. Plans that are professionally certified do not go through plan review.
Step 5: Department perforates the plan
Applicant brings the folder to Record Room
Record Room clerk perforates the plans and forms and returns them to the applicant
Applicant is required to microfilm the approved application (plans and forms) and deliver them to the Record Room before obtaining a permit
Record Room clerk files the microfilm and stamps the folder and returns it to the applicant. Application is now ready for permit
Step 6: Applicant obtains permit
Applicant submits to the permit clerk the approved folder along with the documents below
PW2 Form, signed and notarized by Contractor. If licensee, seal is required in lieu of notarization
PW3 Form (cost affidavit), signed by Contractor and notarized. If licensee, sign and seal
A check for thirty-five dollars ($35.00) (final microfilming fee)
Permit clerk checks for fees due and valid insurance prior to producing the permit
Any fees due, including balances and civil penalties for work without a permit, must be paid prior to permit issuance
Appropriate insurance must be held by all potential permittees unless the permittee is a homeowner who will be performing the work himself on his own home. In that case, a waiver from Worker's Compensation Board must be submitted
The permit is generated and the permit clerk enters the permit issuance date in BIS
The application folder is retained by the permit clerk and sent to the Record Room for filing
Step 7: Post Permit Activities
Some applications require a new or amended Certificate of Occupancy, and others should simply be signed off when the work has been completed.