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WHEN ARE REPORTS FILED?
Annual disclosure reports are submitted annually during a 4-week period based on the filing deadline designated by the Board.
HOW DO I ACCESS THE ELECTRONIC FINANCIAL DISCLOSURE APPLICATION?
To access the Electronic Financial Disclosure Application, visit:
WHAT IS MY LOGIN ID FOR EFD?
If you work at a Mayoral agency, your 7-digit Employee Identification Number is your login id for the filing application.
If you work at a non-Mayoral agency or are a compensated member of a board or commission, your login id is based on your agency acronym, the first letter of your last name, and the last 4 digits of your social security number, e.g. if you work at NYCHA, and the first letter of your last name is “A”, and the last 4 digits of your social security number are “1234” your login id would be NYCHAA1234.
I AM A PAAA, PBC, OR TAX ASSESSOR FILER. HOW DO I FILE AN ANNUAL DISCLOSURE REPORT?
Uncompensated members of boards and commissions, PAAA, and Tax Assessors file a short form report. These filers are contacted directly by COIB with instructions on how to complete and submit the report prior to the filing period.
CAN I GET AN EXTENSION OF TIME TO FILE?
Yes, if you can show justifiable cause or undue hardship as to why the report cannot be submitted by the filing deadline, the Board may grant an extension of time no greater than 4 months to file the annual disclosure report. Board Rules § 4-01.
Requests for an extension of time to file a report must be received by COIB no later than 15 days before the filing deadline.
WHAT HAPPENS WHEN A FILER FILES LATE OR DOES NOT FILE AT ALL?
If a report is not filed within one week after the due date and the filer has not been granted an extension, the late filer is subject to a fine starting at $250 and up to $10,000.
WHAT HAPPENS WHEN I LEAVE CITY SERVICE?
You are required to file a termination report within 60 days of your last day of service. Your agency liaison will provide you with information on how to file the termination report.
MAY THE PUBLIC SEE THE REPORTS?
Yes, a member of the public is entitled to inspect the public portions of any filer’s annual disclosure report. COIB is required to notify the filer of any such request to inspect the report.
Pursuant to New York City Administrative Code § 12-110(e), the filer’s home address is withheld from public inspection, unless the home is co-owned with a non-relative. Financial information pertaining solely to the filer’s spouse or domestic partner or dependent children is withheld from public inspection, unless the information involves an actual or potential conflict of interest on the part of the filer.
HOW LONG ARE REPORTS KEPT ON FILE?
Annual disclosure reports are retained by the Board for a period of six years.
WHO CAN I CONTACT WITH QUESTIONS REGARDING ANNUAL DISCLOSURE?
Your agency has a designated annual disclosure liaison who can help you with any inquiries you may have regarding the annual disclosure process. To find out who your agency liaison is or for any other questions regarding annual disclosure, please contact the COIB Annual Disclosure Unit at (212) 437-0739 or firstname.lastname@example.org.