For micropurchases, we contact vendors by email to ask for price quotes rather than advertise. We turn to our vendors list and other sources to locate qualified vendors. For more information on what constitutes a micropurchase please view the Procurement Policy Board here Procurement Policy Board Rules.
For purchases valued at $20,000 to $100,000 invitations to bid are sent to a number of vendors who have been randomly selected from the City’s Bidders’ Lists. To be included on the City’s Bidders’ Lists, firms must enroll in the Procurement and Sourcing Solutions Portal (PASSPort). Please email us or call (212) 386-0428 with any questions.
A CSB is used to obtain bids when a procurement value is expected to exceed $100,000. All vendors on the appropriate bidders list are mailed invitations to bid and the procurements are publicly advertised in the City Record. Vendors submit bids that are opened in a public meeting and the contract is awarded to the qualified responsible vendor submitting the lowest responsive bid.
RFP's are used to obtain professional services when price is not the most important factor. Vendors on a bidders list are emailed notices of solicitation and the procurements are publicly advertised. An evaluation committee chooses the best proposals and then negotiates with the top proposers before making a selection and awarding a contract.
DCAS may procure IT services or other items through the New York State Office of General Services (OGS) or other government entities. In such cases we utilize vendors selected by those entities.