Procurement Information

DFTA has compiled the following guidance for older New Yorkers, communities, social adult day care and senior centers:

Through the City’s procurement process, the Department for the Aging (DFTA) enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers.

The process typically starts with DFTA issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, DFTA then issues a request for proposals (RFP) through the City’s HHS Accelerator. An evaluation committee rates proposals and selects those that best meet the City’s needs.

To ensure parity among proposals, DFTA created a series of online training videos to help organizations better understand the RFP process. The online training video series gives an overview of the RFP application preparation and review process. Watch the videos here.

If you have additional questions about the procurement process, please submit them to DFTA through this form.

Concept Papers and RFPs

DFTA is currently procuring services for its Geriatric Mental Health (DGMH) and Home Delivered Meals (HDM) programs through the Request for Proposal (RFP) process. Interested vendors can view and propose on the following open RFPs by logging in to the NYC HHS Accelerator. If you are not prequalified in HHS Accelerator please contact the Mayor’s Office of Contract Services

  • DGMH was established in July 2016 to bridge the gaps in care stemming from unequal access, affordability, and stigma, and help the City meet the needs of older adults with mental health problems. DFTA has issued an RFP to continue this program.

  • The HDM program operates through a network of contracted community-based providers, subcontractors and commercial caterers. It is DFTA’s goal to ensure that meals provided to older adults in this program are not only nutritious and meet regulatory guidelines, but are appealing to a diverse and evolving population of older New Yorkers. DFTA has released an RFP for the HDM Program.

M/WBE Contracting Opportunities

DFTA is committed to increasing participation opportunities for Minority and Women-owned Business Enterprises (M/WBE) and to enhance the ability of such firms to compete for Agency contracts. The following solicitations are open to NYC Certified M/WBE vendors only. To express an interest in providing one or more of the goods and services below or ask general questions, M/WBE vendors can email mwbe@aging.nyc.gov. The email should include vendor contact information and the FMS reference number, if known.

  1. Ageism Campaign Production Services
  2. Locksmith Services
  3. Cleaning Services
  4. Catering
  5. Transportation/Car Services
  6. Office Supplies
  7. Maintenance of Office Equipment
  8. Moving Relocation Services

Please note that by submitting an Expression of Interest you are consenting to receive an e-mail solicitation regarding this procurement. The solicitations listed here are anticipated opportunities and do not obligate the Agency any way. Learn more information about the NYC M/WBE Program.

HHS Accelerator

All proposers for health and human services contracts must create a login and prequalify through HHS Accelerator. Organizations with existing contracts are required to prequalify every three years.

Documents related to annual corporate filings must be submitted each year for organizations to remain eligible. Prequalification applications are reviewed for the timeliness of corporate filings, organizational capacity, and relevant service experience.

Only pre-approved organizations are eligible to apply for current RFPs through HHS Accelerator.

Check Contract Status

Contact us to check the status of your existing DFTA contract action.

Mayor’s Office of Contract Services

To get on a mailing list for DFTA and other City contracting opportunities, visit the Payee Information Portal or call 311 to learn about opportunities.

MOCS has also launched the Procurement and Sourcing Solutions Portal (PASSPort), moving the Vendor Exchange System online. PASSPort makes it easier for vendors to submit information and keep disclosure documents current. PASSPort also allows City agencies to make determinations for contract awards and to complete performance evaluations online.

NYC Small Business Services

For businesses owned by minorities and women, the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.