Procurement Information

Procurement Information

Through the City’s procurement process, the Department for the Aging (DFTA) enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers.

The process typically starts with DFTA issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, DFTA then issues a request for proposals (RFP) through the City’s HHS Accelerator. An evaluation committee rates proposals and selects those that best meet the City’s needs.

Concept Papers and RFPs

DFTA’s mission is to eliminate ageism and preserve the dignity and high quality of life to ensure that New York City’s diverse older adults can age in place. As an agency of New York City government and an Area Agency on Aging (AAA) under the federal Administration for Community Living, DFTA receives federal, state and city funds to provide essential services as well as referrals for older adults and people of all ages with disabilities, and to provide support to caregivers. As part of the portfolio of services for New York’s homebound older adult population, DFTA operates the Home Delivered Meals (HDM) Program through a network of contracted community-based providers, subcontractors and commercial caterers. It is DFTA’s goal to ensure that the meals provided to older adults in this program are not only nutritious and meet regulatory guidelines but are appealing to a diverse and evolving population of older New Yorkers. DFTA is currently preparing a Request for Proposal for the Home Delivered Meals program.

This concept paper is being issued to provide potential proposers an overview and history of the major components of the existing Home Delivered Meals program, as well as the planned changes to the program. DFTA invites readers of this concept paper to provide feedback as DFTA prepares the RFP. Home Delivered Meals Concept Paper.

HHS Accelerator

All proposers for health and human services contracts must create a login and prequalify through HHS Accelerator. Organizations with existing contracts are required to prequalify every three years.

Documents related to annual corporate filings must be submitted each year for organizations to remain eligible. Prequalification applications are reviewed for the timeliness of corporate filings, organizational capacity, and relevant service experience.

Only pre-approved organizations are eligible to apply for current RFPs through HHS Accelerator.

Check Contract Status

Contact us to check the status of your existing DFTA contract action.

Mayor’s Office of Contract Services

To get on a mailing list for DFTA and other City contracting opportunities, visit the Payee Information Portal or call 311 to learn about opportunities.

MOCS has also launched the Procurement and Sourcing Solutions Portal (PASSPort), moving the Vendor Exchange System online. PASSPort makes it easier for vendors to submit information and keep disclosure documents current. PASSPort also allows City agencies to make determinations for contract awards and to complete performance evaluations online.

NYC Small Business Services

For businesses owned by minorities and women, the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.