Procurement Information

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Through the City’s procurement process, the Department for the Aging (DFTA) enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers.

The process typically starts with DFTA issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, DFTA then issues a request for proposals (RFP) through the City’s PASSPort System. An evaluation committee rates proposals and selects those that best meet the City’s needs.

To ensure parity among proposals, DFTA created a series of online training videos to help organizations better understand the RFP process. The online training video series gives an overview of the RFP application preparation and review process. Watch the videos here.

If you have additional questions about the procurement process, please submit them to DFTA through this form.


Concept Papers and RFPs

DFTA does not have any open Concept Papers or RFPs at this time.

 

M/WBE Contracting Opportunities

DFTA is committed to increasing participation opportunities for Minority and Women-owned Business Enterprises (M/WBE) and to enhance the ability of such firms to compete for Agency contracts. The following solicitations are open to NYC Certified M/WBE vendors only. To express an interest in providing one or more of the goods and services below or ask general questions, M/WBE vendors can email mwbe@aging.nyc.gov. The email should include vendor contact information and the FMS reference number, if known.

  1. Ageism Campaign Production Services
  2. Cleaning Services
  3. Catering
  4. Maintenance of Office Equipment
  5. Moving Relocation Services
  6. Development of Service Finder/Virtual Programming - IT Services

Please note that by submitting an Expression of Interest you are consenting to receive an e-mail solicitation regarding this procurement. The solicitations listed here are anticipated opportunities and do not obligate the Agency any way. Learn more information about the NYC M/WBE Program.

City agencies can award contracts of up to $500,000 for goods, professional services, standard services and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs. Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today. Find the simple two-step account creation instructions here.



Check Contract Status

Contact us to check the status of your existing DFTA contract action.


Mayor’s Office of Contract Services

To get on a mailing list for DFTA and other City contracting opportunities, visit the Payee Information Portal or call 311 to learn about opportunities.

MOCS’ online Vendor Exchange System, Procurement and Sourcing Solutions Portal (PASSPort), facilitates every step of the procurement process - from identifying vendors to contract solicitation and response evaluation, award to contract, and invoicing to payment. MOCS is rolling out new features in its PASSPort online procurement platform that will make the contracting process easier and more transparent than ever. To maximize business opportunities, all contractors should create a vendor account in PASSPort. Please reference the Vendor Account Creation manual for step by step instructions on how to create a vendor account in PASSPort. For more information on PASSPort, visit the Mayor's Office of Contract Services (MOCS) PASSPort Webpage or reach out to the MOCS Service Desk at help@mocs.nyc.gov.

City Council Discretionary Awards

Beginning Fiscal Year 2021, City Council discretionary contracts will be managed in PASSPort, the City's digital Procurement and Sourcing Solutions Portal. If your organization has awards to be cleared in FY21, it must have a PASSPort account. Please see this one-page Account Creation Guide for more information. To view your organization’s award designations and their clearance status, please visit the Discretionary Award Tracker. More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.

HHS Solicitations

Health and Human Services (HHS) Requests for Proposals (RFPs) are released through PASSPort. Providers should always check the PASSPort Public Portal to maintain awareness of all upcoming HHS RFPs. To respond to HHS RFPs in PASSPort, providers must:

  1. Have a PASSPort account. To create a PASSPort account, click here.
  2. Be prequalified in PASSPort. To determine your organization's prequalification status or to become prequalified in PASSPort, please reference the HHS Prequalification in PASSPort Provider Information Sheet.
For more information and resources, visit the Learning to Use PASSPort webpage.

 


NYC Small Business Services

For businesses owned by minorities and women, the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.