Procurement Information

Procurement Information

Through the City’s procurement process, the Department for the Aging (DFTA) enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers.

The process typically starts with DFTA issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, DFTA then issues a request for proposals (RFP) through the City’s HHS Accelerator. An evaluation committee rates proposals and selects those that best meet the City’s needs.

To ensure parity among proposals, DFTA created a series of online training videos to help organizations better understand the RFP process. The online training video series gives an overview of the RFP application preparation and review process. Watch the videos here.

If you have additional questions about the procurement process, please submit them to DFTA through this form.

Concept Papers and RFPs


DFTA’s Geriatric Mental Health Program (DGMH) was established in July 2016 to bridge the gaps in care stemming from unequal access, affordability, and stigma and help the City meet the needs of older adults with mental health problems. DFTA has issued a Request for Proposals (RFP) so as to continue this program.

Interested vendors can view and propose on this RFP by logging in to NYC HHS Accelerator. If you are not prequalified in HHS Accelerator please contact the Mayor’s Office of Contract Services.

HHS Accelerator

All proposers for health and human services contracts must create a login and prequalify through HHS Accelerator. Organizations with existing contracts are required to prequalify every three years.

Documents related to annual corporate filings must be submitted each year for organizations to remain eligible. Prequalification applications are reviewed for the timeliness of corporate filings, organizational capacity, and relevant service experience.

Only pre-approved organizations are eligible to apply for current RFPs through HHS Accelerator.

Check Contract Status

Contact us to check the status of your existing DFTA contract action.

Mayor’s Office of Contract Services

To get on a mailing list for DFTA and other City contracting opportunities, visit the Payee Information Portal or call 311 to learn about opportunities.

MOCS has also launched the Procurement and Sourcing Solutions Portal (PASSPort), moving the Vendor Exchange System online. PASSPort makes it easier for vendors to submit information and keep disclosure documents current. PASSPort also allows City agencies to make determinations for contract awards and to complete performance evaluations online.

NYC Small Business Services

For businesses owned by minorities and women, the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.