Procurement Information

DFTA has compiled the following guidance for older New Yorkers, communities, social adult day care and senior centers:

Through the City’s procurement process, the Department for the Aging (DFTA) enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers.

The process typically starts with DFTA issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, DFTA then issues a request for proposals (RFP) through the City’s HHS Accelerator. An evaluation committee rates proposals and selects those that best meet the City’s needs.

To ensure parity among proposals, DFTA created a series of online training videos to help organizations better understand the RFP process. The online training video series gives an overview of the RFP application preparation and review process. Watch the videos here.

If you have additional questions about the procurement process, please submit them to DFTA through this form.


Concept Papers and RFPs

DFTA’s mission is to eliminate ageism and preserve the dignity and high quality of life to ensure that New York City’s diverse older adults can age in place. As an agency of New York City government and an Area Agency on Aging (AAA) under the federal Administration for Community Living, DFTA receives federal, state and city funds to provide essential services as well as referrals for older adults and people of all ages with disabilities, and to provide support to caregivers. As part of the portfolio of services for New York’s older adult population, DFTA operates the Older Adult Centers (formerly called Senior Centers) Program through a network of contracted community-based providers to provide older adult services in congregate settings.

This concept paper is being issued to provide potential proposers an overview and history of the major components of the existing Older Adult Center program, as well as the planned changes to the program. DFTA invites readers of this concept paper to provide feedback as DFTA prepares the RFP.

Older Adult Center Concept Paper

 

M/WBE Contracting Opportunities

DFTA is committed to increasing participation opportunities for Minority and Women-owned Business Enterprises (M/WBE) and to enhance the ability of such firms to compete for Agency contracts. The following solicitations are open to NYC Certified M/WBE vendors only. To express an interest in providing one or more of the goods and services below or ask general questions, M/WBE vendors can email mwbe@aging.nyc.gov. The email should include vendor contact information and the FMS reference number, if known.

  1. Ageism Campaign Production Services
  2. Locksmith Services
  3. Cleaning Services
  4. Catering
  5. Transportation/Car Services
  6. Office Supplies
  7. Maintenance of Office Equipment
  8. Moving Relocation Services

Please note that by submitting an Expression of Interest you are consenting to receive an e-mail solicitation regarding this procurement. The solicitations listed here are anticipated opportunities and do not obligate the Agency any way. Learn more information about the NYC M/WBE Program.

City agencies can award contracts of up to $500,000 for goods, professional services, standard services and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs. Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today. Find the simple two-step account creation instructions here.


HHS Accelerator

All proposers for health and human services contracts must create a login and prequalify through HHS Accelerator. Organizations with existing contracts are required to prequalify every three years.

Documents related to annual corporate filings must be submitted each year for organizations to remain eligible. Prequalification applications are reviewed for the timeliness of corporate filings, organizational capacity, and relevant service experience.

Only pre-approved organizations are eligible to apply for current RFPs through HHS Accelerator.


Check Contract Status

Contact us to check the status of your existing DFTA contract action.


Mayor’s Office of Contract Services

To get on a mailing list for DFTA and other City contracting opportunities, visit the Payee Information Portal or call 311 to learn about opportunities.

MOCS’ online Vendor Exchange System, Procurement and Sourcing Solutions Portal (PASSPort), facilitates every step of the procurement process - from identifying vendors to contract solicitation and response evaluation, award to contract, and invoicing to payment. MOCS is rolling out new features in its PASSPort online procurement platform that will make the contracting process easier and more transparent than ever. To maximize business opportunities, all contractors should create a vendor account in PASSPort. Please reference the Vendor Account Creation manual for step by step instructions on how to create a vendor account in PASSPort. For more information on PASSPort, visit the Mayor's Office of Contract Services (MOCS) PASSPort Webpage or reach out to the MOCS Service Desk at help@mocs.nyc.gov.

City Council Discretionary Awards

Beginning Fiscal Year 2021, City Council discretionary contracts will be managed in PASSPort, the City's digital Procurement and Sourcing Solutions Portal. If your organization has awards to be cleared in FY21, it must have a PASSPort account. Please see this one-page Account Creation Guide for more information. To view your organization’s award designations and their clearance status, please visit the Discretionary Award Tracker. More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.

Health and Human Services Solicitations

As new features are rolled out in PASSPort – the City’s digital Procurement and Sourcing Solutions Portal – Health and Human Service s (HHS) Requests for Proposals (RFPs) may be released through either HHS Accelerator or PASSPort. Procurements listed on the HHS Accelerator Procurement Roadmap as “Planned” and containing “Managed in PASSPort” in the Procurement Title have been or will be released in PASSPort . Providers should always check the PASSPort Public Portal and HHS Accelerator Roadmap to maintain awareness of all upcoming HHS RFPs.

To respond to HHS RFPs in PASSPort, providers must:

  1. Have a PASSPort account. To create a PASSPort account, click here.
  2. Be prequalified in HHS Accelerator. To begin the prequalification process, click here.

Please reference this one-page HHS Provider information sheet on what PASSPort Release 3 means for HHS providers. For more information and resources, visit the HHS Accelerator webpage and Learning to Use PASSPort webpage.


NYC Small Business Services

For businesses owned by minorities and women, the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.