Vendor Exchange System (VENDEX)

The New York City Administrative Code requires that the City maintain a computerized data system containing information for every city contract and very specific information about every prospective vendor for awards over $100,000, and for vendors (including subcontractors) doing more than $100,000 in cumulative annual business with the City. The majority of the vendor information placed on the VENDEX system comes from the VENDEX questionnaires.

The purpose of VENDEX questionnaires is for vendors to provide a wide array of information regarding the vendor's ownership, financial capacity, business structure, affiliations and involvement in government investigations. The VENDEX questionnaire is the vendor's primary opportunity to provide accurate and complete information about its operations. VENDEX is the primary source used by agencies in making a responsibility determination.

To learn more about VENDEX Filings, or to download the VENDEX Guide and forms, visit

Procurement and Sourcing Solutions Portal (PASSPort)

The Mayor's Office of Contract Services (MOCS) is launching a new online procurement tool, the Procurement and Sourcing Solutions Portal (PASSPort), moving VENDEX online. PASSPort makes it easier for vendors to submit and keep disclosure documents up-to-date. PASSPort will allow Agencies to make determinations for contract awards and complete performance evaluations online. For updates on PASSPort, visit PASSPort Website. For additional information, email the PASSPort support team at