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Citywide Immunization Registry (CIR)

COVID-19 Vaccines

NYC providers who want to participate in the city's COVID-19 vaccine program should register with CIR. If your organization already has a CIR account, it is important to confirm the appropriate staff have access.

For more information about becoming a COVID-19 vaccine provider, review:

COVID-19 Vaccination Program Frequently Asked Questions (PDF, August 6)
NYC COVID-19 Vaccination Program Enrollment, Vaccine Ordering and Reporting (PDF, January 15)
COVID-19 Vaccine Provider Agreement: Enrollment Open (PDF, December 8, 2020)

For questions about CIR, email cir@health.nyc.gov or call 347-396-2400.

For general information about distribution in NYC, see our COVID-19 Vaccines main page.

For more information on using CIR for COVID-19 reporting, review our CIR COVID-19 Resources.

Find out how you can request a vaccine record for you or your child.

a blue and purple button with people silhouette's. Text reads: 'Look up records and report immunizations. Online registry go'.

The New York Citywide Immunization Registry (CIR) keeps immunization records for all children and adults who live in the city. CIR consolidates immunization information and shares it with health care providers, families and agencies concerned with public health.

You can register your practice online. For instructions on how to register your practice, see the registration guide (PDF). If you think you may be registered and have forgotten your facility code, enter your information on the registration page to get your facility code.

Reporting Immunizations Requirements

NYC health care providers report immunizations to the CIR as mandated by New York State Public Health Law and the NYC Health Code. Pediatric providers are required to report all immunizations administered to children aged 0 to 18 years.

Reporting adult immunizations requires consent. However, from December 14, 2020 to June 26, 2021, the consent requirement for adults was suspended by the Governor’s executive order (PDF) and the Health Commissioner's order (PDF). These orders required providers to report COVID-19, flu and all other vaccinations administered to adults to the CIR.

Currently, reporting adult immunizations requires patient consent. Immunization data are submitted to the CIR through electronic health record systems or through the CIR’s Online Registry.

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Benefits and Uses for CIR

Order VFC Vaccines and Influenza Online.
- VFC Vaccine Inventory Requirement (PDF)
- Online Registry Vaccine Management: Ordering and Reporting (PDF): How to report vaccine inventory on hand and lot information.
Receive ordering recommendations and track your VFC vaccine orders.
Report and return spoiled or expired VFC vaccines.
Produce up-to-date reports and influenza coverage reports (PDF).
Print lists, letters and labels to recall or send reminders to patients who are due shots.
Remove inactive patients from your MyList MOGE (Moved or Gone Elsewhere) (PDF).
Refer children with asthma who are living with pests for a home inspection.

CIR Services

For more information on CIR, see Forms and Guides

Forms and Guides

Access Forms

For providers:

Health Care Providers (PDF)
- Online Registry Access
Health Care Providers for Adults (PDF)
- Sample Consent (PDF)
  Other languages: Español
Online Registry Access Forms
Providers Outside of NYC & CIR read-only access forms (PDF)
NYC Pharmacists-Independent Retail — not affiliated with a hospital or medical facility.
Access your patient’s immunization records for their shots received:
- See Who is on the Provider Honor Roll
- Vaccine Doses Administered Report (DAR) & CIR Up-to-Date (UTD) Coverage Rate letter FAQs (PDF)

For schools, child care facilities and camps:

Confidentiality and Consent Forms

CIR Quick Facts Palm Card (PDF) for providers to give to patients
Online Registry User Confidentiality Statement (PDF)
Under 19 years of age sample consent form (PDF)
Other Languages: Español

Online Registry Guides

How to Add Historical Immunizations (PDF)
How to Correct Lot Number (PDF)
How to Update Patient Information and Modify Immunization Details (PDF)
Online CH205 Form:
- Online CH205 Form Guide (PDF)
- Online CH205 Form QuickGuide (PDF)
Online Registry Quick Guide (PDF)
Online Registry QuickGuide for Healthcare Providers serving adults (PDF)
Online Registry Guide: Highlights for Health Care Providers Serving Adults (PDF)
QuickGuide: Tools for Aggregate Reporting (PDF)
Online Registry Read-Only Users QuickGuide (PDF)
Full Guide (PDF)
Coverage Reminder/Recall Guide (PDF)
- Brief Text Messaging Guide
- Influenza Coverage Reports (PDF)
- Influenza Coverage Reports and Texting Recall (PDF)
- IQIP Coverage Reports (PDF)
Online Registry VFC Vaccine Ordering Tool (PDF)
VFC Reporting Vaccine Wastage and Returns Guide (PDF)
VFC — VIM QuickGuide (PDF)

CIR COVID-19 Resources

Vaccine Provider Agreement System (VPAS):

COVID-19 VPAS Instructions (PDF)
VPAS Editing and Resubmitting Instructions (PDF)

CIR Online Registry:

Storage and Handling:

COVID-19 Vaccine Management Plan (Fillable PDF)
2021 COVID-19 Temperature Excursion Form (PDF)

COVID-19 Vaccine Codes

Preview Posting of COVID-19 Vaccine Codes and Crosswalk to NDC and CPT Codes Scroll down page to view.

CIR Electronic Reporting Documents

Meaningful Use of Electronic Health Records (EHRs) and the CIR
Guides for reference:
- CIR HL7 Web Service 2.5.1 Integration Guide(PDF)
- CIR HL7 Onboarding Interface Summary (PDF)
- CIR HL7 QBP Full Guide (PDF)
- UPIF Specifications (PDF) updated April 1
- Vendor confidentiality agreement (PDF)
- Health care provider confidentiality agreement (PDF)
- Web File Repository Guide (WFR) (PDF)
Update your vaccine codes list used to report to the CIR:
- CIR HL7 COVID-19 Reporting Requirements (PDF)
- CPT-CIR Vaccine Code List (PDF)
- CDC maintained Vaccine Code List Contains updates and additional codes.
- Flu Vaccine Codes, 2020-2021 (PDF)

Contact Information

Mail:
New York City Department of Health and Mental Hygiene
Citywide Immunization Registry
42-09 28th Street, Fifth Floor, CN 21
Long Island City, NY 11101-4132

Phone: 347-396-2400

Fax: 347-396-2559

Email: cir@health.nyc.gov