Parents, Guardians & Individuals | Schools, Child Care Facilities & Camps

Citywide Immunization Registry (CIR)

The New York Citywide Immunization Registry (CIR) keeps immunization records for all city residents — children and adults — throughout their lives.

Our Mission: To improve the immunization status of all NYC residents by consolidating immunization information and sharing it with health care providers, families and agencies concerned with public health.

Register your practice online.

Reporting Immunizations Requirements: According to the Governor’s executive order and the Health Commissioner's order (PDF) on December 14, 2020, all immunizations for adults may now be reported to the Citywide Immunization Registry (CIR). Reporting of all COVID-19 and flu vaccinations for adults and children are required to be reported to the CIR within 24 hours.

Look up records and report immunizations: Online Registry

Public and private schools interested in accessing the Online Registry to view immunization records, please download, fill out and fax back these forms to the CIR.

Forgot your CIR facility code?
If you think you may be registered and have forgotten your facility code, enter your information on the registration page for verification to obtain your facility code.

CIR Facts and Access

• Provider’s Frequently Asked Questions
• Health Care Providers (PDF)
  • Online Registry Access
• Health Care Providers for Adults (PDF)
  • Sample Consent (PDF) Other languages: [En Español]
  • Online Registry Access Forms
• Foster Care Agencies, Managed Care Organizations, WIC or other agencies: CIR read-only access forms, and guide (PDF)
• Providers Outside of NYC & CIR read-only access forms (PDF)
• NYC Pharmacists-Independent Retail — not affiliated with a hospital or medical facility.
• Child Care facilities — read-only access forms (PDF)
• School facilities — read-only access forms (PDF)
• Camp facilities — read-only access forms (PDF)
• Access your patient’s immunization records for their shots received:
  • New York state, but outside of New York City
  • Outside of New York State
  • See Who is on the Provider Honor Roll
  • Vaccine Doses Administered Report (DAR) & CIR Up-to-Date (UTD) Coverage Rate letter FAQs (PDF)
• CIR Quick Facts for Providers

CIR Services

• How to Report to the CIR
• Batch Requests, Data Exchange, Record Corrections
• My Vaccine Record Announcement (PDF)

CIR COVID-19 Resources

CIR Online Registry:

• COVID-19 Transfer and VIM Guide (PDF)
• Redistribution Request form-CDC Agreement (PDF)
• Letter about COVID-19 Inventory Transfer (PDF)

Storage and Handling:

• 2021 COVID-19 Temperature Excursion Form (PDF)

CIR Frequently Requested Forms

• Online Registry Online Registry User Confidentiality Statement (PDF)
• >19 years of age sample consent (PDF) [En Español].

CIR Items of Interest

• Meaningful Use of Electronic Health Records (EHRs) and the CIR
• Guides for reference:
  • CIR HL7 Web Service 2.5.1 Integration Guide(PDF)
  • UPIF Specifications (PDF)
  • Vendor confidentiality agreement (PDF)
  • Health care provider confidentiality agreement (PDF)
  • Web File Repository Guide (WFR) (PDF)
• Update your vaccine codes list used to report to the CIR:
  • CPT-CIR Vaccine Code List (PDF)
  • CDC maintained Vaccine Code List Contains updates and additional codes.
  • Flu Vaccine Codes, 2020-2021 (PDF)
  • Preview Posting of COVID-19 Vaccine Codes and Crosswalk to NDC and CPT Codes Scroll down page to view.

Featured Highlights in the Online Registry

• VFC Vaccine Inventory Requirement (PDF)
  • See guide (PDF) on how to report vaccine inventory on hand and lot information.
• Order VFC Vaccines and Influenza Online
• Receive ordering recommendations and track your VFC vaccine orders
• Report and return spoiled or expired VFC vaccines
• Produce up-to-date reports and influenza coverage reports (PDF)
• Print lists, letters and labels to recall or send reminders to patients due shots
• Remove inactive patients from your MyList MOGE (Moved or Gone Elsewhere) (PDF)
• Refer children with asthma living with pests for a home inspection

Online Registry Guides

• Online CH205 Form:
  • Online CH205 Form Online Tutorial
  • Online CH205 Form Guide (PDF)
  • Online CH205 Form QuickGuide (PDF)
• Online Registry Quick Guide (PDF)
• Online Registry QuickGuide for Healthcare Providers serving adults (PDF)
• Online Registry Read-Only Users QuickGuide (PDF)
• Full Guide (PDF)
• Coverage Reminder/Recall Guide (PDF)
  • Brief Text Messaging Guide
  • Influenza Coverage Reports (PDF)
  • Influenza Coverage Reports and Texting Recall (PDF)
  • IQIP Coverage Reports (PDF)
• Online Registry VFC Vaccine Ordering Tool (PDF)
• VFC Reporting Vaccine Wastage and Returns Guide (PDF)
• VFC — VIM QuickGuide (PDF)

For additional Bureau of Immunization links and resources, please visit the Providers Health Topics page.

Contact Information

Mail:
New York City Department of Health and Mental Hygiene
Citywide Immunization Registry
42-09 28th Street, Fifth Floor, CN 21
Long Island City, NY 11101-4132

Phone: 347-396-2400

Fax: 347-396-2559

Email: cir@health.nyc.gov