Citywide Immunization Registry (CIR)

The New York Citywide Immunization Registry (CIR) keeps immunization records for all children and adults who live in the city. CIR consolidates immunization information and shares it with health care providers, families and agencies concerned with public health.

You can register your practice online. For instructions on how to register your practice, see the registration guide (PDF). If you think you may be registered and have forgotten your facility code, enter your information on the registration page to get your facility code.

Through CIR, you can also:

• Order VFC Vaccines and Influenza Online.
  • VFC Vaccine Inventory Requirement (PDF)
  • Online Registry Vaccine Management: Ordering and Reporting (PDF): How to report vaccine inventory on hand and lot information.
• Receive ordering recommendations and track your VFC vaccine orders.
• Report and return spoiled or expired VFC vaccines.
• Produce up-to-date reports and influenza coverage reports (PDF).
• Print lists, letters and labels to recall or send reminders to patients who are due shots.
• Remove inactive patients from your MyList MOGE (Moved or Gone Elsewhere) (PDF).
• Refer children with asthma who are living with pests for a home inspection.

For more information on CIR and how it can help you:

• Health Care Providers (PDF)
  • Online Registry Access
• Health Care Providers for Adults (PDF)
  • Sample Consent (PDF)
    Other languages: Español
• CIR Quick Facts for Providers

Reporting Immunizations Requirements

As of December 14, 2020, all immunizations for adults must now be reported to CIR. All COVID-19 and flu vaccinations for adults and children must be reported to CIR within 24 hours. Look up records and report immunizations: Online Registry.

• Governor’s Executive Order on Immunization Records
• Health Commissioner's Order on Immunization Records (PDF)

Forms and Guides

CIR Services

• How to Report to the CIR
• Batch Requests, Data Exchange, Record Corrections
• My Vaccine Record Announcement (PDF)

CIR COVID-19 Resources

Vaccine Provider Agreement System (VPAS):

• COVID-19 VPAS Instructions (PDF)
• VPAS Editing and Resubmitting Instructions (PDF)

CIR Online Registry:

• COVID-19 Vaccine Ordering & Inventory Management (PDF)
• COVID-19 Transfer and VIM Guide (PDF)
• Redistribution Request form-CDC Agreement (PDF)
• Letter about COVID-19 Inventory Transfer (PDF)
• Online Registry QuickGuide for Healthcare Providers serving adults (PDF)
• Online Registry Guide: Highlights for Health Care Providers Serving Adults (PDF)

Storage and Handling:

• 2021 COVID-19 Temperature Excursion Form (PDF)

COVID-19 Vaccine Codes

• Preview Posting of COVID-19 Vaccine Codes and Crosswalk to NDC and CPT Codes Scroll down page to view.

CIR Electronic Reporting Documents

• Meaningful Use of Electronic Health Records (EHRs) and the CIR
• Guides for reference:
  • CIR HL7 Web Service 2.5.1 Integration Guide(PDF)
  • CIR HL7 Onboarding Interface Summary (PDF)
  • CIR HL7 QBP Full Guide (PDF)
  • UPIF Specifications (PDF) updated April 1
  • Vendor confidentiality agreement (PDF)
  • Health care provider confidentiality agreement (PDF)
  • Web File Repository Guide (WFR) (PDF)
• Update your vaccine codes list used to report to the CIR:
  • CPT-CIR Vaccine Code List (PDF)
  • CDC maintained Vaccine Code List Contains updates and additional codes.
  • Flu Vaccine Codes, 2020-2021 (PDF)

Contact Information

Mail:
New York City Department of Health and Mental Hygiene
Citywide Immunization Registry
42-09 28th Street, Fifth Floor, CN 21
Long Island City, NY 11101-4132

Phone: 347-396-2400

Fax: 347-396-2559

Email: cir@health.nyc.gov

More Information

• CIR: Provider’s Frequently Asked Questions
• CIR: Parents, Guardians and Individuals
• CIR: Schools, Child Care Facilities and Camps
• CIR: Batch Requests, Data Exchange, Record Corrections
• CIR: Online Registry Access Forms