Download Required Documents 2019

• DYCD FY 2019 Budget
  All other contract documents required by budget line allocations can be found here as well. Please note: DYCD Discretionary Contracts are reimbursement based – i.e. you must prove funds have been expended in order to be reimbursed. 
• Letter of Authorization and Board Resolution  
  Samples for your reference. Originals of both the Authorization and Resolution (two (2) documents) must be on your organization’s letterhead; signed and notarized.
• Disclosure and Compliance Certification 
  This form must be included with your contract package; signed and notarized.
• Training Attendance Certification (for contractors who receive less than $1 million in City funding)
• Certification of Client Abuse and Neglect
  Requirement for all organizations regardless of the type of services provided.
• Doing Business Data Form
  This form is contract specific and must be completed with each City contract.
• Sample Insurance Certificate DOE & NYCHA
• Sample Insurance Certificate General
• Certificate of No Conflict for NYC Employees
  DYCD requires any Board Member who is also employed by any City Agency complete and return this form with the contract package.

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PASSPort

Introducing PASSPort! The Mayor’s Office of Contract Services (MOCS) is launching a new online procurement tool, the Procurement and Sourcing Solutions Portal (PASSPort), moving VENDEX online. PASSPort makes it easier for vendors to submit and keep disclosure documents up-to-date. PASSPort will allow Agencies to make determinations for contract awards and complete performance evaluations online. Visit nyc.gov/passport for updates on PASSPort. For additional information, email the PASSPort support team at passport@mocs.nyc.gov.

VENDEX questionnaires are required for procurements valued at $100,000 or more; or if the vendor's aggregate business with the City in the preceding 12 months totals $100,000 or more. Full VENDEX questionnaires are valid for three years from the date of signature. Vendors are required to update their forms with each new award. If any of the information has changed since the prior filing, the vendor must submit "changed questionnaires." If no information has changed since the prior filing, the vendor must submit a "Certificate of No Change."

• VENDEX Forms

Subcontractors & Consultants

• Subcontractor Agreement
  Subcontractors are independent, non-profit entities retained to perform specific programmatic services.
  Subcontractors cannot be salaried employees or members of your organization’s Board of Directors.
  This agreement must be completed and returned with your contract package if your organization is contracting with a subcontractor for any of the services detailed in your workscope to be paid by this contract. The maximum amount of the subcontractor cannot exceed 35%.
• Consultant Agreement
  Consultants are independent firms or individuals, with specific skills, retained to perform limited programmatic tasks or complete projects within the contract that cannot be accomplished by regular staff. The maximum amount of the subcontractor cannot exceed 35%.
  Consultants cannot be salaried employees (and cannot perform tasks associated with a salaried employee) or members of your organization’s Board of Directors.
  This form must be completed and retuned with your contract package along with a copy of the consultant’s resume if your organization is using any consultants to provide such services being paid by this contract.
• Please note that the combined totals of all subcontractors and consultants cannot exceed 35% of the contract.
• Subcontractor Approval Form
  This form must be completed and returned with your contract package if your organization is using either a subcontractor or a consultant for any of the services detailed in your workscope to be paid by this contract.
• Consultant/Subcontractor Conflict of Interest Disclosure Forms
  This form must be completed by each subcontractor and consultant your organization is contracting with and returned with your contract package.
• Subcontractor Agreement Budget Modification Form
  This form needs to be completed and returned with any Budget Modification request when the amount owed a subcontractor is being reduced ONLY.
  If the amount owed a consultant is being increased by the Budget Modification, then a new Consultant Agreement is required.
• Consultant Agreement Budget Modification Form
  This form needs to be completed and returned with any Budget Modification request when the amount owed a consultant is being reduced ONLY.
  If the amount owed a consultant is being increased by the Budget Modification, then a new Consultant Agreement is required.

Any questions on the contract process or any of the documents found on our website, contact us at: discretionary@dycd.nyc.gov.