NYC’s Business Tax e-File Program Frequently Asked Questions (FAQs)

Changes for Tax Year 2017

We have added two new forms for tax year 2017:

  • NYC-9.12 Claim for Beer Production Credit (to be filed with forms NYC-2, NYC-2A, NYC-3L or NYC-3A)
  • NYC-114.12 Claim for Beer Production Credit (to be filed with forms NYC-202, NYC-204 or NYC-202EIN)

NOTE: These credits are only available for those producing beer, not other alcoholic beverages.

Tax preparers who prepare more than 100 returns for New York City taxpayers must use NYC’s Business Tax e-File Program to electronically file any business taxes for all of their NYC clients.

No new primary tax forms were added to e-file this year.

Only tax years 2015, 2016 and 2017 can be e-filed. See Supported Business Tax e-File Forms for a complete list of forms.

Note: Tax year 2014 (or earlier) returns may not be e-filed.

Yes, if it is supported by the software you use. Please note that extensions must be properly estimated and timely filed or they will be considered invalid.

Extensions are a request for an extension of time to file, not an extension of time to pay.

The taxpayer may make estimated tax payments at nyc.gov/e-Services. There is a short registration process if you are a first time user. First time users must have previously filed at least one tax document for the tax type being e-filed.

Payments can be made using an ACH Debit, ACH Credit or Fed Wire payment. The information necessary to initiate the ACH debit must be included with the return data upon filing. Alternatively, the NYC-200V voucher can be used for payment by those taxpayers who file their returns electronically but do not wish to pay electronically.

If you are a tax preparer, you must:

  • Use software that has been approved for e-file by the Department of Finance; see Approved Software Developers; and
  • Be authorized to e-file corporation, partnership, or individual tax returns by the IRS.

If you are filing your own return electronically, you must:

  • Use software that has been approved for e-file by the Department of Finance; and
  • Be authorized to e-file corporation or partnership tax returns by the IRS; or
  • Use a tax preparer who is an IRS authorized e-file provider.

Generally yes, except you cannot e-file the following categories of returns:

  • Returns filed for a tax liability period beginning prior to January 1, 2015.

A condominium association that has validly elected to be treated as a partnership for New York City purposes, but files a corporate return (1120H) for federal purposes, generally should file its UBT return on paper. However, if the software permits it, the association may file its NYC-204 electronically and attach a PDF of its federal corporate return.

Check your bank statement to see if it includes a NYC Tax Payment line item for the authorized amount.

Yes. However, we have replaced the need for a signature authorization on the tax return itself with several electronic filing authorization forms. In lieu of a signature, the taxpayer enters a self-selected PIN, and keeps this form with their records. These forms are:

The corporation or partnership needs to use tax preparation software approved by the NYC Department of Finance. See Approved Software Developers.

Yes. However, the return will be treated as filed on the requested payment date, not the date the return was received.

If a return is e-filed after the due date, the return will be treated as filed on the requested payment date, not the date the return was received. The balance due may be paid by ACH Debit, ACH Credit or Fed Wire and the corporation or partnership will be billed for any interest and penalty due.

Yes, an e-filed tax return can be amended electronically.

Yes. Partial payment will be accepted, but the corporation or partnership will be billed for the remaining amount owed plus interest and penalties. Extensions must be accompanied by a properly estimated tax or they will be considered invalid. Extensions are a request for an extension of time to file, not an extension of time to pay.

Once a return has been e-filed it is considered the return of record, and documents that were not attached when the return was e-filed cannot be considered part of the return. There is no process to associate forgotten or missed documents with an electronic return. Rather, an amended return must be filed.

No paper return is required if filing an electronic return.

Yes. All the forms and attachments that were necessary with a paper filing should be included with your e-file. No paper forms should be filed.

No. New York City does not require the New York State return. There is one exception to this: City of New York employees who are required to file form NYC-1127 must include a copy of their New York State return with their filing.

New York City does not require (or desire) a copy of the Federal Form 7004, or either of the New York State extension forms IT-370 or IT-370-PF. Additionally, if the taxpayer is filing an NYC-EXT electronically, they should not also send a paper extension (or a copy of the electronically filed extension) to the Department of Finance.

No. Whether you are filing electronically or on paper, all remittances must be payable in U.S. dollars drawn on a U.S. Bank.

The IRS policy only allows returns to be e-filed for the current tax year, plus the two previous years. New York City is in compliance with this requirement, and will only accept electronically filed returns for tax years 2015, 2016, and 2017. In addition, estimated business tax forms (NYC-400, NYC-5UB and NYC-5UBTI) will be accepted for tax year 2017.

ACH Credit payments can be made for the exact amount of the Business and Excise tax payment due by instructing your bank to create an ACH Credit. You will need to provide our ABA routing number (021000322 - Bank of America NA, New York, NY 10017) and our Business and Excise tax bank account number (9355930443 - Bank of America, Bank of America Tower, 1 Bryant Park, NYC, NY 10036) to your bank's representative for funds transfer. To make a payment using an ACH Credit, you must have the Wire number, amount, date, and the name on the ACH Credit. ACH Credit Record Format

Fed Wire payments can be made for the exact amount of the Business and Excise tax payment due by instructing your bank to create a Fed Wire. You will need to provide our ABA routing number (026009593-Bank of America NA, New York, NY 10017) and our Business and Excise tax bank account number (9355930443 - Bank of America, Bank of America Tower, 1 Bryant Park, NYC, NY 10036) to your bank's representative for funds transfer. To make a payment using a Fed Wire, you must have the Wire number, amount, date, and the name on the Fed Wire. FedWire Record Format

Note: Fed Wire payments are not accepted for recording property-related documents. If you need to record and pay for property-related documents, please use the ACRIS system.

If you are filing via the Finance website (Department of Finance e-Services) or you are using approved tax software (via the IRS’ Modernized E-Filing Program), the 10 digit vendor code to submit to your bank is 6136400434. The name of the bank account is New York City Department of Finance.

There are three payment methods: ACH Credit, Fed Wire and ACH Debit

  • ACH Credit payments

    See question #24, above, for information on instructing your bank to create the ACH Credit payment.

    After your bank has created an ACH Credit, you must Log On to NYC e-Services, and “Create a Payment Voucher” (NYC-200V Payment Voucher). To make a payment using an ACH Credit, and create the Voucher, you must enter the amount, date, name on the ACH Credit, select “Audit Payment” from the Type of Payment drop-down menu and enter the Audit Case ID#. ACH Credit Record Format

  • Fed Wire payments

    See question #25, above, for information on instructing your bank to create a Fed Wire.

    You will receive from your bank the confirmation Wire number. After receiving this number, you must Log On to NYC e-services, and “Create a Payment Voucher” (NYC-200V Payment Voucher). To make a payment using a Fed Wire, and create the Voucher, you must enter the Wire Number, amount, date, name on the Fed Wire, select “Audit Payment” from the Type of Payment drop-down menu and enter the Audit Case ID#. FedWire Record Format

  • ACH Debit payments

    To make an ACH Debit payment, you must Log On to NYC e-Services, and “Create a Payment Voucher” (NYC-200V Payment Voucher). Select the button “ACH Debit”. An image of a check will appear. Enter the amount, date, name, your bank’s routing number and your bank account number in the required fields. Select “Audit Payment” from the Type of Payment drop-down and enter the Audit Case ID#.