Property Owner Bulletin April 2020

Property Owner Bulletin April 2020

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The Department of Housing Preservation and Development (HPD) periodically provides updates on new legislation and information on available materials and resources to residential building owners to support compliance with the New York City Housing Maintenance Code, the New York State Multiple Dwelling Law and other relevant city codes. Visit the HPD website to read this bulletin and past bulletins in other languages.

This publication is intended for informational purposes only and is not intended as legal advice. This information is not a complete or final statement of all the duties of owners and tenants regarding laws and rules relating to housing in New York City.

Coronavirus (COVID-19) Precautions

As the current status of COVID-19 is rapidly evolving in New York City, HPD would like to provide information for building owners, building management, and tenants regarding taking proper precautions. Please distribute the Department of Health and Mental Hygiene residential buildings FAQ, disinfection guidance, and face covering FAQ to your building staff. Note that the recent guidance from New York State requires employers to supply all essential workers with face coverings when in contact with customers or the public. This applies to building service workers. The mask may be reusable cloth, homemade, or paper surgical (not N95 or KN95). Encourage your building staff to follow the measures outlined. Please also post the DOHMH face covering FAQ in a common area for your tenants. If your building has any congregate facilities (shared bathroom, kitchen, dining area or living room areas), you should also review the guidance for buildings with congregate settings.

For more information from HPD, please visit NYC HPD COVID-19 webpage. For up-to-date health information, visit NYC DOHMH COVID-19 webpage.

To receive timely updates from the City’s, Notify NYC program, text “COVID” to 692-692.

COVID-19 Guidance: HPD Inspections and Violations

HPD continues to conduct inspections and respond to emergency violations and orders. We are responding to tenants and owners who continue to seek our help and doing everything possible to continue to provide administrative support for all services.

As always, property owners and their agents should make every effort to correct immediately hazardous violations related to heat, hot water, electricity, and defective sanitary facilities. You can certify violations and apply for a postponement if additional time is needed. You should certify all violations, regardless if they are timely.

Bedbug Reporting Requirements

The due date to submit your Bedbug Annual Report has passed. If you have not filed between December 1, 2019- December 31, 2019, you may receive a violation. You can address the violation by filing at any time.

  1. File an Annual Bedbug Report with HPD
    All multiple dwelling property owners must attempt to obtain the bedbug infestation history from the tenant or unit owner, including whether eradication measures were employed for a bedbug infestation and whether the condition reoccurred. This information must be filed annually with HPD through the Annual Bedbug Report filing application. 
  2. Provide the tenant with a copy of the Annual Report
    Once the Annual Report is completed, the owner must either provide the filing to each tenant, upon commencement of a new lease and with each renewal lease or post the notice in a prominent location within such multiple dwelling. The owner must also either distribute or post a brochure that provides information about the prevention, detection, and removal of bedbugs.
  3. Provide a Bedbug Disclosure Form to new tenants under New York State law
    Please note that New York State law requires property owners to disclose bedbug infestation history dating back one year to new tenants through this Disclosure Form. For more information, visit the NYS Homes and Community Renewal website.

Note that a form for filing is also available online at HPD Housing Quality / Safety webpage if you cannot file online.

Additional Resources: “Get Ahead of Lead” Webinars

HPD has launched the “Get Ahead of Lead” campaign, a new outreach and education initiative to address lead-based paint hazards. This campaign includes a webinar series of live and pre-recorded video presentations about how property owners or agents must comply with lead-based paint laws and rules. The webinars will also help you stay informed about new and updated lead rules and requirements.

Please browse the “Education” tab on the HPD Lead-based Paint webpage for recordings of past webinars:

  • Learning about Lead-Based Paint: 12 Key Takeaways for Every Landlord (Dec 2019)
  • Recordkeeping: A Guide to Proper Documentation of Lead-Based Paint Compliance (Jan 2020)
  • Owner’s Responsibilities at Turnover (March 2020)

The next “Get Ahead of Lead” webinar is scheduled for Wednesday, April 29th at 11am EST and will provide a basic overview of lead-safe work practices. Please register for the webinar.

Safe Work Practices in Buildings with Lead-Based Paint
Thursday, March 26, 2020 at 11am – 12:30pm EST