Procurement Information

Introducing PASSPort.

The City of New York is rolling out new features in its PASSPort online procurement platform that will make the contracting process easier and more transparent.  PASSPort facilitates every step of the procurement process, both for the agency and for the vendor.  The new features in PASSPort will streamline, for the agency, the identification of vendors, contract solicitation, and contract award.  In addition, the new features in PASSPort will enable vendors to find and respond to solicitations online, sign contract documents using electronic signatures, and track progress to contract registration, in one digital platform.  To maximize business opportunities, all contractors should create a vendor account in PASSPort.  Please refer to the Vendor Account Creation manual for step-by-step instructions on how to create a vendor account in PASSPort.  For more information on PASSPort, visit the  Mayor's Office of Contract Services (MOCS) PASSPort Webpage or reach out to the MOCS Service Desk at help@mocs.nyc.gov.
 

E-mail Solicitation of Procurements

As of July 1, 2016, e-mail is now the default means of communication for City agencies' Invitations for Bids (IFBs), Requests for Proposals (RFPs), and their notices of availability. Notifications by paper mail, fax, hand delivery, or otherwise, are only available upon request to the Law Department.

Your “Ordering E-mail Address” will be used by the City for notification and solicitation purposes. To ensure that the City has your up-to-date e-mail address, please log into PIP and review this information.

  • For a step-by-step guide on how to update your Ordering E-mail address in PIP and to confirm that it is the default address, please access the Default Ordering Address in PIP Guide.
  • If your organization does not have a PIP Account, please refer to the PIP Activation Guide for help on how to create one.
  • For any additional information on PIP Account maintenance, please consult the PIP Account Tutorial.

Establishing a PIP account can provide your business with additional benefits such as allowing you to view your financial transactions with the City and enrolling in the Citywide bidders lists based on commodity code.

If you have any difficulty creating or updating your account in PIP, please reach out to your agency contact. If you need further assistance, please contact the Mayor’s Office of Contract Services (MOCS) at MOCSOutreach@cityhall.nyc.gov or at pip@fisa.nyc.gov.

MWBE Contracting Opportunities

City agencies can award contracts of up to $500,000 for goods, professional services, standard services and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs. Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today. Find the simple two-step account creation instructions here.

The Law Department has the following upcoming M/WBE Non-Competitive Small Purchase Method (Purchases up to $500k) Procurements:

  • Backup Software Premium Support Coverage
  • Building Cleaning Services for new Law Department offices
  • Concordance Licenses Maintenance Services
  • DocAuto Licenses Maintenance Services
  • iManage FileSite Licenses Maintenance Services
  • Legal Services for Assistance with Two Concurrent Acquisition Closings
  • New Infrastructure
  • Reflection Licenses Maintenance Services
  • Remote Access Upgrade
  • Remote Access Virtual Apps Premium Edition Licenses Maintenance Services
  • Service of Legal Process
  • Smartboards

  

Subcontractors Resource Guide for NYC

www1.nyc.gov/site/sbs/businesses/subcontractors-resource-guide.page

Law Department Solicitations

www1.nyc.gov/site/law/public-resources/procurement-rfp.page