Complete the Clearance Process

Every nonprofit awarded discretionary funds is subject to City Council's initial review and clearance, and may also be subject to additional reviews by MOCS depending on the cumulative dollar amount of discretionary awards and the contracting agency.

 

MOCS's Role in the Clearance Process

Every award must be reflected as cleared to move on to the agency payment process. For clarification on what is required for a specific discretionary award visit the award tracker. The clearance of all discretionary awards is reported by MOCS to the Comptroller and City agencies to reflect compliance with the City Council's requirements.


Discretionary Clearance Requirements

  1. City Council Clearance
  2. Prequalification: approved HHS Accelerator Prequalification Application and/or Cultural Development Fund eligibility approved by the Department of Cultural Affairs (applies to organizations with awards processed by DCLA)
  3. Capacity Building Training (for organizations receiving more than $10,000, cumulatively)
  4. Doing Business Data Form

The discretionary clearance process covers all of the City Council's policy requirements and is summarized in this Nonprofit Checklist to Process Discretionary Awards.


City Council Clearance

The City Council's requirements are listed in the Discretionary Funding Policies and Procedures document. To see if the City Council has completed their review of your allocation, please consult the MOCS discretionary tracker. Any questions concerning the application and pending City Council clearance status should be directed to discretionary@council.nyc.gov.


Cultural Development Fund Application for DCLA Grantees

Nonprofit cultural organizations that receive discretionary awards through the Department of Cultural Affairs (DCLA) must have applied to DCLA's Cultural Development Fund (CDF). Organizations that are found by DCLA to be eligible for a CDF award may receive discretionary funding through DCLA. CDF eligibility, in conjunction with MOCS approval, serves as a prequalification review for discretionary awards through DCLA.


HHS Accelerator Application

Any organization receiving discretionary awards must be prequalified through HHS Accelerator, unless the organization receives awards that are exclusively administered by DCLA. HHS Accelerator is an online system operated by the Mayor's Office of Contract Services to improve the City's contracting process.


The HHS Accelerator Prequalification Application contains two parts: a Business Application and a Service Application, and is available continually at the HHS Accelerator website. The HHS Accelerator Application is valid for 3 years, as long as the organization submits proof on an annual basis to HHS Accelerator that they are in good standing with the NYS Charities Bureau and the IRS. After three years, organizations must reapply for prequalification in HHS Accelerator.


If your City Council award status is "Must Submit Prequalification Application," your organization must get prequalified in HHS Accelerator. Apply now on the HHS Accelerator website.

If you need help getting prequalified, MOCS offers several training opportunities for providers.


Capacity Building Training for Council Funded Community Partners (May Be Required for Funding)

A nonprofit organization must complete a Capacity Building Training to be eligible for City Council funding if it receives more than $10,000 in discretionary funding but less than $1 million, cumulatively, in City funding.

The Capacity Building Training focuses on nonprofit legal compliance, board development, financial management and contracting with New York City, including the City Council discretionary process.


Only nonprofit board members or executive staff members are eligible to receive City Council training credit on behalf of an organization.
The individual representative will receive a Certificate of Completion that is proof of compliance with the Council's training requirement. The Certificate is valid for three years after completion of the training.

The Certificate of Completion is associated with the specific individual. If that individual leaves the organization, the organization must select a new representative to receive certification.


Training is available online or through a full day, in-person session.

**To register for in-person training, please visit our event page.**

**To register for online training, please follow the instructions below.**

Online training is available at all times, but once you register for a training, you have only thirty (30) days to complete it. The online training typically takes 3-4 hours to complete, but you do not have to complete the training in one sitting. You may start and stop the training at any time during the thirty-day period. When you complete the online training, you will receive a Certificate of Completion.

Instructions for online training registration:

  1. Visit http://mocs.matrixlms.com
  2. Click on "Register."
  3. Enter the access code: PWUD-DDRM, and click "Continue."
  4. Enter your name, EIN, login and contact information, then click "submit" at the bottom of the page.
  5. Once you have created your account, you are registered for the training, and a welcome message will appear.
  6. To start exploring the course, click on "Lessons" on the left.
  7. Click on "Module 0: Introductory Module". This module/lesson will introduce you to the course and how to navigate it within the system. Then you can continue through the course.
  8. You must pass all four assessments to receive your training certificate. While taking an assessment, do not stop in the middle or open up the training in another window, or you will automatically fail
  9. When you have completed the course, fill out the Completion Certificate form and **save the certificate that is generated for you.** You do not need to email the certificate to MOCS.
  10. If you have any questions about navigating the online training system, please contact the Mayor's Office of Contract Services via the MOCS Contact Form or contact the MOCS Help Desk directly at help@mocs.nyc.gov.

Doing Business Data Form

All applicants must submit a Doing Business Data Form. If you have questions about the form, review our Q&A. If you need assistance completing the form, please contact the Doing Business Accountability Project via the MOCS Contact Form or directly at DoingBusiness@mocs.nyc.gov.