Reporting

MOCS Innovation & Impact

The Mayor's Office of Contract Services continues to collaboratively implement new policies, introduce helpful tools, and strengthen support services to streamline New York City procurement and enhance the experience of vendors and agencies. FY18 included a number of positive improvements. Additional data on citywide and agency-specific performance is available in the Data/Publications section.

MOCS oversees two platforms to streamline the contracting process. HHS Accelerator is utilized by human services agencies to manage client and community services Request for Proposals and contract invoicing. PASSPort currently enables all vendors who do business with the city to file disclosures online and allows agencies to document and share vetting and performance information. Key performance metrics are illustrated below.

 

HHS Accelerator - FY18 Citywide Data

Vendors and agencies benefit from sharing a common platform which standardizes the contract budget structure and enables direct submission of related invoices and backup documentation for review and approval. Various levels of agency personnel participate in the review process.

 

• Average number of days for Invoice to Payment by Agency in Fiscal 2018
• ACS - 4.59 is the average number of days for Invoice to Payment, DHS - 9.27 is the average number of days for Invoice to Payment , DOE - 19.29 is the average number of days for Invoice to Payment, DOHMH - 12.54 is the average number of days for Invoice to Payment, DOP - 20.38 is the average number of days for Invoice to Payment, DYCD - 8.53 is the average number of days for Invoice to Payment, HPD - 6.36 is the average number of days for Invoice to Payment, HRA - 5.14 is the average number of days for Invoice to Payment , MOCJ - 8.08 is the average number of days for Invoice to Payment, SBS - 7.03 is the average number of days for Invoice to Payment
• 8.31 is the average number of days for Invoice to payment citywide

 

• Average number of days per Level of Review for Invoices in Fiscal year 2018 citywide
• 2.32 is the average Number of days of Level 1 reviews for Invoices
• 1.58 is the average Number of days of Level 2 reviews for Invoices
• 1.32 is the average Number of days of Level 3 reviews for Invoices
• 1.72 is the average Number of days for all Levels of review for Invoices

 

 

• Request for Proposals or RFPS realeased in fiscal year 2018 displayed by agency
• ACS - 3 RFPs, DCA - 1 RFP, DCAS - 1 RFP, DFTA - 2 RFPs, DHS - 6 RFPs, DOC - 1 RFP, DOE - 1 RFP, DOHMH - 2 RFPs, DYCD - 8 RFPs, HRA - 4 RFPs, SBS - 2 RFPs
• 31 total RFPs in Fiscal year 2018
• Procurement Awards Given by agency in fiscal year 2018
• ACS - 1 Procurment Award, DFTA - 3 Procurment Awards, DHS - 5 Procurment Awards, DOE - 1 Procurment Award, DOHMH - 1 Procurment Award, DYCD - 5 Procurment Awards, HPD - 1 Procurment Award, HRA - 3 Procurment Awards, NYPD - 1 Procurment Award
• 21 total given awards in Fiscal year 2018
• 157 Median Calendar Days RFP Release to awards Fiscal year 2018

 

PASSPort – Responsibility Determination Cycle Times

PASSPort moved the former 20-page “VENDEX” paper form online, enabling vendors to now complete the submission process in a matter of hours. Centralized, digital information collection also created the opportunity for agencies to more readily share findings and complete vetting of prospective vendors as a part of their responsibility determination process. Prior to the release of PASSPort, RDs were completed on a median of 45 days. Today, the cycle time has been reduced to a median of 20 days.

 

• Responsibility Determination Cycle Time in Days fiscal year 2018
• Average Responsibility Determination Cycle Time in Days ACS - 23 days, total amount of Responsibility Determinations completed by ACS in fiscal year 2018 is 346 
• Average Responsibility Determination Cycle Time in Days BOE - 47 days, total amount of Responsibility Determinations completed by BOE in fiscal year 2018 is 10
• Average Responsibility Determination Cycle Time in Days CCHR - 0 days, total amount of Responsibility Determinations completed by CCHR in fiscal year 2018 is 1
• Average Responsibility Determination Cycle Time in Days DCASM - 42 days, total amount of Responsibility Determinations completed by DCASM in fiscal year 2018 is 243
• Average Responsibility Determination Cycle Time in Days DFTA - 15 days, total amount of Responsibility Determinations completed by DFTA in fiscal year 2018 is 530
• Average Responsibility Determination Cycle Time in Days DOB - 17 days, total amount of Responsibility Determinations completed by DOB in fiscal year 2018 is 4
• Average Responsibility Determination Cycle Time in Days DCP - 33 days, total amount of Responsibility Determinations completed by DCP in fiscal year 2018 is 5
• Average Responsibility Determination Cycle Time in Days DCAS - 40 days, total amount of Responsibility Determinations completed by DCAS in fiscal year 2018 is 49
• Average Responsibility Determination Cycle Time in Days DCA - 35 days, total amount of Responsibility Determinations completed by DCA in fiscal year 2018 is 9
• Average Responsibility Determination Cycle Time in Days DOC - 41 days, total amount of Responsibility Determinations completed by DOC in fiscal year 2018 is 106
• Average Responsibility Determination Cycle Time in Days DCLA - 178 days, total amount of Responsibility Determinations completed by DCLA in fiscal year 2018 is 1
• Average Responsibility Determination Cycle Time in Days DDC - 44 days, total amount of Responsibility Determinations completed by DDC in fiscal year 2018 is 378
• Average Responsibility Determination Cycle Time in Days DEP - 45 days, total amount of Responsibility Determinations completed by DEP in fiscal year 2018 is 170
• Average Responsibility Determination Cycle Time in Days DOF - 25 days, total amount of Responsibility Determinations completed by DOF in fiscal year 2018 is 29
• Average Responsibility Determination Cycle Time in Days DOHMH - 33 days, total amount of Responsibility Determinations completed by DOHMH in fiscal year 2018 is 946
• Average Responsibility Determination Cycle Time in Days DHS - 20 days, total amount of Responsibility Determinations completed by DHS in fiscal year 2018 is 288
• Average Responsibility Determination Cycle Time in Days DCP - 37 days, total amount of Responsibility Determinations completed by DCP in fiscal year 2018 is 247
• Average Responsibility Determination Cycle Time in Days DoITT - 23 days, total amount of Responsibility Determinations completed by DoITT in fiscal year 2018 is 83
• Average Responsibility Determination Cycle Time in Days DOI - 47 days, total amount of Responsibility Determinations completed by DOI in fiscal year 2018 is 7
• Average Responsibility Determination Cycle Time in Days DPR - 45 days, total amount of Responsibility Determinations completed by DPR in fiscal year 2018 is 198
• Average Responsibility Determination Cycle Time in Days DOP - 20 days, total amount of Responsibility Determinations completed by DOP in fiscal year 2018 is 53
• Average Responsibility Determination Cycle Time in Days DORIS - 48 days, total amount of Responsibility Determinations completed by DORIS in fiscal year 2018 is 1
• Average Responsibility Determination Cycle Time in Days DSNY - 36 days, total amount of Responsibility Determinations completed by DSNY in fiscal year 2018 is 22
• Average Responsibility Determination Cycle Time in Days SBS - 23 days, total amount of Responsibility Determinations completed by SBS in fiscal year 2018 is 88
• Average Responsibility Determination Cycle Time in Days DSS - 25 days, total amount of Responsibility Determinations completed by DSS in fiscal year 2018 is 577
• Average Responsibility Determination Cycle Time in Days DOT - 19 days, total amount of Responsibility Determinations completed by DOT in fiscal year 2018 is 117
• Average Responsibility Determination Cycle Time in Days DYCD - 30 days, total amount of Responsibility Determinations completed by DYCD in fiscal year 2018 is 709
• Average Responsibility Determination Cycle Time in Days NYC DA - 26 days, total amount of Responsibility Determinations completed by NYC DA in fiscal year 2018 is 20
• Average Responsibility Determination Cycle Time in Days FISA - 96 days, total amount of Responsibility Determinations completed by FISA in fiscal year 2018 is 14
• Average Responsibility Determination Cycle Time in Days FDNY - 29 days, total amount of Responsibility Determinations completed by FDNY in fiscal year 2018 is 91
• Average Responsibility Determination Cycle Time in Days Law - 50 days, total amount of Responsibility Determinations completed by Law in fiscal year 2018 is 11
• Average Responsibility Determination Cycle Time in Days Mayor - 21 days, total amount of Responsibility Determinations completed by Mayor in fiscal year 2018 is 59
• Average Responsibility Determination Cycle Time in Days NYPD - 49 days, total amount of Responsibility Determinations completed by NYPD in fiscal year 2018 is 45
• Average Responsibility Determination Cycle Time in Days TLC - 22 days, total amount of Responsibility Determinations completed by TLC in fiscal year 2018 is 5
• Average Responsibility Determination Cycle Time in Days OATH - 10 days, total amount of Responsibility Determinations completed by OATH in fiscal year 2018 is 10
• Average Responsibility Determination Cycle Time in Days MOCJ - 25 days, total amount of Responsibility Determinations completed by MOCJ in fiscal year 2018 is 129
• Average Responsibility Determination Cycle Time in Days OEM - 35 days, total amount of Responsibility Determinations completed by OEM in fiscal year 2018 is 9
• Average Responsibility Determination Cycle Time in Days OMB - 135 days, total amount of Responsibility Determinations completed by OMB in fiscal year 2018 is 5
• Average Responsibility Determination Cycle Time in Days OCME - 13 days, total amount of Responsibility Determinations completed by OCME in fiscal year 2018 is 6
• Average Responsibility Determination Cycle Time in Days COMP - 60 days, total amount of Responsibility Determinations completed by COMP in fiscal year 2018 is 60

 

In addition to our online platforms, MOCS also pushed for new policies to strengthen support services and remove barriers to participation for vendors. Below outlines two major accomplishments for minority and women owned business enterprises and the health and human services sector.

 

M/WBE Innovative Purchase Method

On December 29, 2017, Governor Cuomo signed legislation (NY State Senate Bill S6513B, codified in Section 311 of the New York City Charter) which gave the City the authority to award goods and services contracts valued up to $150,000 to City-certified Minority and Women-Owned Business Enterprises (M/WBEs) without formal competition. While the City was previously authorized to award micro purchases up to $20,000 for goods and services without competition, under this new innovative procurement method, City agencies may now award such contracts up to $150,000 exclusively to City-certified M/WBE vendors. In the approximately three months since the legislation was operationalized, the City awarded 181 contracts to City-certified M/WBEs, totaling $12.5 million.

 

HHS Accelerator Automated Budget Modifications

Effective FY19, Budgets managed in HHS Accelerator can be modified up to 10% of the sub-budget value using the newly introduced automated approval process. For further information about this policy change, please visit nyc.gov/nrc.