PASSPort Requisition to Pay Resources


About

Release 2, being rolled out this Spring, allows Agency users to easily search, find, and purchase items your organization offers via Department of Citywide Administrative Services (DCAS) or Department of Information Technology and Telecommunications (DoITT) Requirements Contracts.

Please follow these easy steps to get your organization ready for Release 2:

  1. Identify the PASSPort user roles your organization will need.
  2. If you do not already have one, create an NYC ID for your email address.
  3. Alert your Vendor Admin to what email addresses and user roles will need to be added to your organization’s account on Day 1.
  4. On Day 1, the Vendor Admin must add your identified user roles to the Contacts tab in PASSPort.


R2: Requisition to Pay Factsheet



Training

We are offering both in-person training in Downtown Manhattan as well as live webinars on an ongoing basis. Please register using the links below. Registration is required.


Updating Your Catalog In PASSPort

Learn how to update and manage your organization’s catalog of items offered via Citywide Requirements Contracts.
PASSPort Role: Procurement
L2

This session will cover the following topics:

  • Homepage and general navigation 
  • Downloading existing catalog from PASSPort
  • Importing an updated catalog and submitting for review

Register for webinar sessions


Managing Purchase Orders and Submitting Invoices

Learn how to navigate to Purchase Orders in PASSPort and “flip” Purchase Orders into Invoices.
PASSPort Role: Vendor Financials L2

This session will cover the following topics:

  • Homepage and general navigation 
  • Viewing Purchase Orders
  • “Flipping” a Purchase Order into an Invoice
  • Viewing and confirming Reconciliation Requests
  • Submitting Invoices

Register for webinar sessions


Course Guide

Purchase Orders and Invoicing

Managing Purchase Orders and Invoices in PASSPort

Catalog Management

Catalog Import & Management


User Manuals

Catalog Management

Catalog Management for Vendors

Purchase Orders and Invoicing

Managing Invoices for Vendors


Quick Reference Guides

User Provisioning

User Provisioning

Catalog Management

Vendor Expiring Items

Vendor How to Indicate Flexible Pricing

Purchase Orders and Invoicing

Rejecting a Purchase Order

Vendor Invoice Deductions



Videos

Release 2 Data Collection Recording for Vendors