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Learning to Use PASSPort
Create a PASSPort Account
You must have a PASSPort account to do business with the City of New York. It’s a two-step process and easy to complete. Follow these directions:
- Create NYC.ID here
a. Note: if you are using HHS Accelerator or the Payee Information Portal, you already have a NYC.ID, it’s the email you use to log in to these systems
- Using your NYC.ID, log in to PASSPort here and submit an account request for your organization
Once your account is approved, complete the vendor enrollment package in PASSPort.
PASSPort User Materials and Videos
PASSPort is the City of New York’s end-to-end digital procurement platform, managing every stage of the procurement process from vendor sourcing – who we purchase goods and services from (that’s you – the vendor), releasing and responding to solicitations (referred to as “RFx” in the system), and contract award, development, registration and management. Resources provided below are regularly updated and expanded to support your use of PASSPort at every stage. We offer five different types of materials:
- User Manuals: Step-by-step instructions with screen shots that walk a user through PASSport system features and functions
- Quick Guides: Typically, one-page documents that provide key information for a PASSPort feature or function
- Videos: Recordings of system demonstrations – you are inside the PASSPort system, seeing the screens and functionalities
- E-Learning Courses: Self-paced, digital courses with interactive, multimedia elements
- Webinars: Recordings of online, live training sessions hosted by MOCS for City contractors
You can also contact the MOCS Service Desk at help@mocs.nyc.gov at any time for assistance.
PASSPort Overview Materials
Learn more about key PASSPort features at a glance here
Video: PASSPort Vendor Awareness
Quick Guide: Navigation for Vendors
Quick Guide: Release 1: Vendor Management
Quick Guide: Release 2: Requisition to Pay
Quick Guide: Release 3: Requisition to Contract Registration
Creating and Managing Vendor Accounts and Enrollment
Vendor Account Creation
User Manual: Vendor Account Creation
Quick Guide: Vendor Account Creation
Video: Vendor Account Creation
Video: Submitting a Vendor Account Request
Vendor Enrollment
User Manual: Beginner's Guide to PASSPortQuick Guide: Completing the Vendor Enrollment PackageVideo: Completing the Enrollment PackageVideo: Adding an e-Signature to Submit Your Vendor Enrollment Package
Vendor Account and Enrollment Management
User Manual: Vendor Account ManagementQuick Guide: Vendor Enrollment Change RequestQuick Guide: Adding Vendor Users and Assigning RolesQuick Guide: Setup Team for VendorsVideo: Vendor Account ManagementVideo: Adding a Contact to your PASSPort AccountVideo: Enrolling in Commodities in PASSPortNYC Commodity Classification Directory (for use when Enrolling in Commodities in PASSPort)
Finding and Responding to RFx (Solicitations)
User Manual: Finding and Responding to RFx E-Course: Finding and Responding to RFx Quick Guide: RFx Vendor Response Authorizations Quick Guide: Discussion Forum for VendorsQuick Guide: Subcontractors and Joint VenturesVideo: Finding RFx
For HHS Providers - Webinar: Finding and Responding to RFx for HHS Providers For HHS Providers - Quick Guide: HHS Accelerator and PASSPort Need to KnowFor M/WBEs - Quick Guide: M/WBE Noncompetitive Small Purchase
Contract Development and Registration
E-Course: Contract Development and Registration Process in PASSPort
User Manual: Contract Registration for VendorsVideo: E-Signature Contracts Using DocuSign
City Council Discretionary Award Contracting
Quick Guide: FY21 Discretionary Award ClearanceFY21 City Council Discretionary Contracting in PASSPort WebinarFY21 City Council Discretionary Contracting Document Naming GuideFY21 Discretionary Provider Tips for Contracting Success
Contract Management
Performance Evaluations
User Manual: Performance Evaluation for VendorsQuick Guide: Performance Evaluation for VendorsVideo: Reviewing a Performance Evaluation[coming soon – Amendments and Change Orders]