Announcement, January 6, 2020
Effective January 1, 2020, the form W-4 Employee’s Withholding Certificate for federal withholdings no longer has the option of allowances.
The 2020 form IT-2104 Employee’s Withholding Allowance Certificate for state and city withholdings still provides for allowances.
Learn more about the W-4 form changes on the IRS website.
Perform a quick Paycheck Checkup using the IRS withholding calculator and the IRS Publication 505, Tax Withholding and Estimated Tax (PDF).
The majority of employees of the City of New York are required to have taxes withheld. However, certain situations exist that entitle an employee to be fully tax exempt. To claim exempt status, you must meet certain conditions and submit a new Form W-4 and a notarized, unaltered Withholding Certificate Affirmation each year.
Exemption from federal withholding
To claim exemption from federal withholding taxes, you must certify on the W-4 Employee's Withholding Certificate form that you meet both of the following conditions:
Exemption from New York State and New York City withholding
To claim exemption from New York State and City withholding taxes, you must certify the following conditions in writing:
If you meet the criteria for state exemption, file an IT-2104-E Certificate of Exemption from Withholding form instead of the IT-2104 Employee's Withholding Allowance Certificate form.
Learn more about exemptions criteria on the NYS Department of Taxation and Finance website.
Exemption from social security and Medicare withholding
Under certain circumstances, New York City employees may be exempt from Social Security and/or Medicare taxes. Visit the Social Security & FICA page to learn more.
Submit new W-4 and IT-2104-E forms annually
Forms claiming full exemption from withholding expire each year. To continue to claim full exemption, you need to submit new forms annually before the following deadlines:
You must also submit a notarized unaltered Withholding Certificate Affirmation with your withholding certificate each year.
If you do not submit new forms to your agency to continue to claim full exemption, taxes will be withheld as if you were single with zero allowances until new acceptable forms are submitted.