Terms and Conditions

Terms and Conditions

The Municipal Archives encourages the publication, use, and re-use of materials from its collection.  The prospective user has the sole responsibility for observing literary property rights, personal property rights, libel, unwarranted invasions of privacy and any infringement of the U.S. Copyright Code.  


Permission to Publish

Prospective users must submit the Permission to Publish/Use Contract form (MA-45) and pre-pay a use fee before using the materials.  For use fee information and other questions contact research@records.nyc.gov


Preferred Citations

When citing an item in a publication, please use the following formats:

  • Standard Citations: Item title, date; Collection name, collection inclusive dates; Collection number; Series name; box number; folder number; Municipal Archives, City of New York.
  • Digital Items: Item identifier; Collection name, collection inclusive dates; Collection number; Municipal Archives, City of New York.
  • Film Credit: Collection Name; Municipal Archives, City of New York.


Rights

Content may be subject to third-party rights such as copyright or privacy rights. Any person who believes a published item violates his or her exclusive rights should contact the designated agent via copyright@doitt.nyc.gov in compliance with the Digital Millennium Copyright Act.