Accessibility Policies
NYC Department of Records & Information Services (DORIS) Policies Prohibiting Discrimination Against People with Disabilities in Access to Services
It is the policy of the NYC Department of Records & Information Services (DORIS) to comply with all applicable laws including, but not limited to, the Americans with Disabilities Act (ADA), Rehabilitation Act, the New York State Human Rights Law and the New York City Human Rights Law. DORIS does not discriminate on the basis of disability in the operation of its programs, services and activities and strives to be welcoming to and inclusive of people with disabilities.
Employment related complaints for employees and applicants for employment seeking a reasonable accommodation are covered under the City’s EEO Policy which can be found at nyc.gov/assets/dcas/downloads/pdf/agencies/nyc_eeo_policy.pdf.
Any member of the public who requires an auxiliary aid or service for effective communication, or a reasonable modification of policies or procedures in order to participate in our programs, services or activities (involving matters other than employment) is invited to direct their needs and preferences to DORIS' Disability Services Facilitator by email, phone or mail:
Gerald Rosero, Disability Services Facilitator
31 Chambers Street, Room 305, New York, NY 10007
212.788.8610, disabilityservicesfacilitator@records.nyc.gov
Requests should be made as soon as possible but no later than three (3) business days before the scheduled program, service or activity. Questions, concerns or requests for additional information may be directed to the DORIS Disability Services Facilitator.
If you believe that you have been denied an auxiliary aid or service or a reasonable modification of policies or procedures that you need in order to participate in programs, services or activities provided by DORIS please see DORIS’ grievance procedure below.
DORIS Grievance Procedure for Members of the Public Alleging Discrimination Based on Disability
Any member of the public alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by DORIS may file a grievance with DORIS, which should contain:
- the name, address, telephone number and/or email of the grievant and
- information about the alleged discrimination, such as the location, date, and description of the incident or alleged violation of the ADA, the Rehabilitation Act, NY State Human Rights Law, or NYC Human Rights Law.
"Grievance" is the term for the allegation filed with DORIS by a member of the public.
"Grievant" is the term for the person alleging discrimination in the grievance.
When and How to File a Grievance
The grievance should be submitted as soon as possible, but no later than sixty (60) calendar days after the date of the alleged violation to:
Gerald Rosero, Disability Services Facilitator
31 Chambers Street, Room 305, New York, NY 10007
disabilityservicesfacilitator@records.nyc.gov
The grievance may be filed in one of two ways:
- By submitting the grievance in writing by mail or email using the above address; or
- Upon request, by an alternative means, such as an in-person interview or an audio recording, describing the incident or alleged violation of the ADA, Rehabilitation Act, NY State Human Rights Law, or NYC Human Rights Law. A request for an alternative means of filing may be granted as an accommodation for a grievant with a disability.
Timeline Following Filing of Grievance
Within fifteen (15) calendar days after receipt of the grievance, the Disability Services Facilitator or designee will contact the grievant to discuss the grievance and possible resolutions.
Within fifteen (15) calendar days of this contact with the grievant, the Disability Services Facilitator or designee will provide a response in writing. Grievants may request the response in an additional format accessible to them, such as large print, Braille, or audio recording. This response will address the grievance, describe DORIS' position, and offer options for substantive resolution of the grievance, where applicable.
When and How to File an Appeal
The grievant may appeal DORIS' decision within thirty (30) calendar days of receipt of DORIS' response.
The appeal should be mailed to:
Commissioner, DORIS
31 Chambers Street, Room 305, New York, NY 10007
The appeal may be filed in one of two ways:
- By submitting the appeal in writing and by mail or email using the above address; or
- Upon request, by an alternative means, such as an in-person interview or an audio recording, describing the incident or alleged violation of the ADA, Rehabilitation Act, NY State Human Rights Law, or NYC Human Rights Law. A request for an alternative means of filing may be granted as an accommodation for a grievant with a disability.
Timeline following Filing of Appeal
DORIS' response to the appeal will be provided to the grievant in writing within sixty (60) days following receipt of the appeal. Grievants may request the response in an additional format accessible to them, such as large print, Braille, or audio recording. This response will address the appeal, describe DORIS' decision, and offer options for substantive resolution of the appeal, where applicable.
All written grievances, appeals, and responses in connection with a grievance made to DORIS will be retained for at least three (3) years.
Note: Upon request to the Disability Services Facilitator, this page can be made available in an alternative format.
Website Accessibility Statement
DORIS is committed to ensuring its digital content is accessible to and usable by people with disabilities. We are continually improving the user experience for everyone and applying the relevant accessibility standards.
Conformance Status
The Web Content Accessibility Guidelines (WCAG) define requirements for designers and developers to improve accessibility for people with disabilities. They define three levels of conformance: From lowest to highest, Level A, Level AA, and Level AAA. Our digital content is partially conformant with WCAG 2.1 Level AA. Partially conformant means that some parts of the content do not fully conform to this accessibility standard.
Feedback
We welcome your feedback on the accessibility of our digital content. Please let us know if you encounter accessibility issues by using the Website Accessibility Feedback Form.
If you need assistance accessing a particular program or service, please reach out to the DORIS' Disability Services Facilitator at 212-788-8610 or disabilityservicesfacilitator@records.nyc.gov.
Assessment Approach
DORIS assesses the accessibility of its digital content through self-evaluation.
Five-Year Accessibility Plan
Local Law 12 of 2023 requires agencies to develop and implement a five-year accessibility plan. DORIS' Five-Year Accessibility Plan can be found below.