Workplace Laws

Fair Workweek Law

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Information for Employers: Fair Workweek Law

NYC Fair Workweek Law

DCWP enforces NYC’s Fair Workweek Law. The law covers workers regardless of immigration status. Employers cannot punish, penalize, retaliate, or take any action against employees that might stop or deter them from exercising their rights under the law.

DCWP will be updating materials to reflect expanded protections for fast food workers, which took effect on July 4, 2021. Please continue to monitor this page.

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Key to NYC Vaccination Requirement:
What Fast Food Employers/Workers Need to Know

Vaccination Requirement in the Key to NYC Program
On August 16, 2021, Mayor Bill de Blasio issued Emergency Executive Order 225, which established the Key to NYC Program, to combat the spread of the delta variant of COVID-19 in New York City and to protect the health and safety of individuals in certain indoor settings. Among other things, Key to NYC requires covered food service establishments—including fast food restaurants—to not allow employees indoors without proof of vaccination against COVID-19. The Executive Order has been extended by subsequent Emergency Executive Orders, with some revisions, and will likely be extended every five days until COVID-19 infection rates improve.

How the Fair Workweek Law Relates to Compliance with the Key to NYC Program
Under NYC’s Fair Workweek Law, fast food employers must give workers advance notice of work schedules, including schedule changes, and must pay a premium for certain schedule changes. Also, fast food employers cannot discharge (e.g., fire or lay off workers or reduce their hours by more than 15%) without just cause or a bona fide economic reason.

On August 25, 2021, Mayor Bill de Blasio issued Emergency Executive Order 228, which states that a fast food employer has just cause to discharge an employee who fails to provide proof of vaccination against COVID-19 as required by Key to NYC. To have just cause, a fast food employer must notify an employee of the vaccination requirement and then give the employee at least 30 days of unpaid leave to submit proof of vaccination.

  • If an employee submits proof within this timeframe, the employer must allow the employee to return to work.
  • If an employee does not submit proof within this timeframe, the employer can discharge the employee with just cause and does not have to follow progressive discipline procedures.

Note:

  • The employer must give the discharged employee a written explanation of the reason for termination.
  • Schedule change premiums for cancelled shifts still apply. If an employer cancels a worker’s scheduled shift with less than 14 days’ notice, including to meet the requirements of Key to NYC, the employer must pay the worker the applicable schedule change premium.
  • Some employees may request or be subject to a reasonable accommodation. For more information, visit nyc.gov/humanrights.

For more information about Key to NYC, including FAQs, visit nyc.gov/keytonyc.



Fair Workweek Law: Frequently Asked Questions

NEW! Download Fair Workweek Law in Fast Food: Frequently Asked Questions (Updated 07/2021)

Please check back soon for updated Fair Workweek Law in Retail: Frequently Asked Questions.



Employer Trainings

Starting July 2021, DCWP will be conducting a series of educational walks and roundtables to educate workers and employers about the new protections of NYC's Fair Workweek Law. Interested in scheduling a training for your organization? Email us at OLPS@dca.nyc.gov.



Employer Tools

DCWP created the tools below to help employers comply with the Fair Workweek Law.

NEW! Download Employer Tool for Fast Food Employer: Seniority Tracking Template (in Excel)

NEW! Download Progressive Discipline Policies: What Fast Food Employers Need to Know

NEW! Download Template Termination and Hours Reduction Notices for Fast Food Employers in Word format:

Please continue to monitor this page for additional tools related to the new amendments that took effect on July 4, 2021.

Download Employer Tool for Fast Food Employer: Good Faith Estimate (in Excel)
Download Employer Tool for Fast Food Employer: Notice of Schedule (in Excel)
Download Employer Tool for Fast Food Employer: Notice of Available Hours (in Excel)
Download Employer Tool for Fast Food Employer: Worker Consent to Schedule Change (in Excel)
Download Employer Tool for Fast Food Employer: Premium Record (in Excel)
Download ALL five Employer Tools for Fast Food Employers (in Excel)

Download Employer Tool for Retail Employer: Notice of Schedule (in Excel)
Download Employer Tool for Retail Employer: Worker Consent to Schedule Change (in Excel)
Download ALL two Employer Tools for Retail Employers (in Excel)



Fast Food Employers

Under the Fair Workweek Law, fast food employers in NYC:

  • Must give workers regular schedules that stay the same week-to-week
  • Must give workers work schedules 14 days in advance of the start of the schedule
  • Must pay premiums for schedule changes or clopenings
  • Must give workers a chance to say no to extra work or to clopenings
  • Must give current workers the opportunity to work more regular hours before hiring new employees
  • Cannot fire or reduce the hours of a worker by more than 15% without just cause or a legitimate business reason
  • Must reinstate laid off employees by seniority when hours become available

NEW! DCWP enforces NYC’s Fair Workweek Law, which protects fast food workers. DCWP created an overview for employers and employees. It includes important new rights. Download NYC’s Fair Workweek Law Protects Fast Food Workers Overview (updated Summer 2021) in:

NEW! Fast food employers must post the notice, NYC FAST FOOD WORKERS’ RIGHTS, where employees can easily see it at each NYC workplace. Note: Employers must also post the notice in any language that is the primary language of at least 5 percent of the workers at the workplace if available below. Download a copy (updated June 2021) in:



Retail Employers

Under the Fair Workweek Law, retail employers in NYC:

  • Must give workers their work schedules 72 hours before the first shift on the schedule.
  • Cannot schedule employees for on-call shifts.
  • Cannot cancel a scheduled shift with less than 72 hours’ notice.
  • Cannot require an employee to work with less than 72 hours’ notice, unless the employee agrees.

Download Important Information for Retail Employers/Workers: NYC’s Fair Workweek Law in:

Retail employers must post the notice, YOU HAVE A RIGHT TO A PREDICTABLE WORK SCHEDULE, where employees can easily see it at each NYC workplace. Note: Employers must also post the notice in any language that is the primary language of at least 5 percent of the workers at the workplace if available below. Download a copy in:




Law and Rules